Executive Assistant - temporary

Marquis Companies•Milwaukie, OR

9d•Onsite

About The Position

The Executive Assistant supports senior leadership and is based at the organization's office in Milwaukie, Oregon. The role prepares correspondence, reports, presentations, meeting and event materials, and weekly or monthly reports; manages confidential information, email and calendars; and coordinates travel, meetings, conference calls, and corporate events. It also supervises Office Assistants, helps with lunch-break phone coverage, maintains organizational charts, reconciles corporate credit card statements, and works with the Marketing department and personnel across the organization. The ideal candidate is positive, organized, able to multitask, and experienced with Microsoft Office applications and similar positions. A bachelor's degree is preferred.

Requirements

Experience in similar positions.
Strong experience using Microsoft Office products, including Word, Excel, Outlook, and PowerPoint.
Ability to create and manipulate spreadsheets.
Strong Outlook email and calendar management skills.
Ability to manage highly confidential information.
Strong organizational skills and ability to multitask.

Nice To Haves

Bachelor's degree.
Positive attitude.

Responsibilities

Prepare correspondence, reports, and presentation materials for the Leadership Team.
Manage confidential information.
Create and manipulate spreadsheets and develop PowerPoint presentations, including the use of videos and other creative methods.
Manage Outlook email and calendars.
Arrange travel for the Leadership Team and others as requested.
Coordinate meetings, conference calls, and corporate events.
Produce materials for meetings, conference calls, and events at the Leadership Team's request.
Produce and distribute weekly, monthly, and other requested reports.
Supervise Office Assistants and assist with the lunch-break phone coverage rotation.
Maintain organizational charts.
Reconcile corporate credit card statements.
Work with the Marketing department on projects.
Interact daily with personnel across different business lines and levels of the organization.
Use a variety of office equipment to complete projects.
Perform other duties as requested.