Temporary Executive Assistant

RIVO Holdings • San Diego, CA

6d

About The Position

RIVO Holdings, LLC is seeking a highly organized, proactive, and detail-oriented Temporary Executive Assistant to provide comprehensive support to its CEO during a temporary leave coverage assignment. The role supports an established executive office and calls for an experienced assistant who can adapt quickly, build trust, and provide seamless support in a fast-paced environment. The ideal candidate is resourceful and professional, with strong attention to detail, sound judgment, and a commitment to confidentiality.

The Executive Assistant manages the CEO’s calendar and scheduling, coordinates domestic and international travel, and handles administrative, financial, office, vendor, and other executive support needs. The estimated hourly pay range is $28.00 to $38.00. Individual compensation depends on factors including education, experience and training, licensure and certifications, knowledge and skills, and business and organizational needs. RIVO Holdings, LLC is an equal opportunity employer.

Requirements

• Prior experience supporting a CEO, C-level executive, or senior leader.
• Strong calendar management, scheduling, and travel coordination experience.
• Exceptional organizational skills and attention to detail.
• Ability to independently manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, sound judgment, and confidentiality.
• Proactive problem-solving skills with strong follow-through and accountability.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and Teams.

Responsibilities

• Manage the CEO’s calendar, meetings, appointments, and scheduling requests.
• Coordinate internal and external meetings, conferences, and related logistics.
• Proactively manage scheduling conflicts, changes, and time-sensitive priorities.
• Coordinate domestic and international travel, including flights, transportation, accommodations, and detailed itineraries.
• Monitor and manage travel changes, delays, and cancellations.
• Coordinate reservations, events, entertainment, gifts, and other executive requests.
• Review and route invoices; assist with expense reporting and credit card reconciliations.
• Coordinate document execution and track signatures.
• Manage mail, shipments, returns, charitable contributions, and other administrative requests.
• Assist with office events, supplies, and executive office needs.
• Coordinate vendors, service providers, onsite access, and urgent service requests.
• Support vehicle administration and other special projects as needed.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed