Temporary Executive Assistant
About The Position
RIVO Holdings, LLC is seeking a highly organized, proactive, and detail-oriented Temporary Executive Assistant to provide comprehensive support to the CEO during a temporary leave coverage assignment. The ideal candidate is an experienced Executive Assistant who thrives in a fast-paced environment and helps executives stay organized, informed, and efficient. The role requires resourcefulness, adaptability, professionalism, exceptional attention to detail, sound judgment, and a strong commitment to confidentiality. The Executive Assistant will manage the CEO’s calendar and scheduling, coordinate meetings and travel, and handle administrative, financial, office, vendor, and other executive support needs. This temporary opportunity provides leave coverage for an established executive office. The successful candidate should be comfortable stepping into a dynamic environment, quickly building trust, and providing seamless support throughout the assignment. The estimated hourly rate is $28.00 to $38.00. Compensation within the range may depend on factors including education, experience and training, licensure and certifications, knowledge and skill sets, and business and organizational needs.
Requirements
- Prior experience supporting a CEO, C-level executive, or senior leader.
- Strong calendar management, scheduling, and travel coordination experience.
- Exceptional organizational skills and attention to detail.
- Ability to independently manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, sound judgment, and confidentiality.
- Proactive problem-solving skills with strong follow-through and accountability.
- Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and Teams.
Responsibilities
- Manage the CEO’s calendar, meetings, appointments, and scheduling requests.
- Coordinate internal and external meetings, conferences, and related logistics.
- Proactively navigate scheduling conflicts, changes, and time-sensitive priorities.
- Coordinate domestic and international travel, including flights, transportation, accommodations, and detailed itineraries.
- Monitor and manage travel changes, delays, and cancellations.
- Coordinate reservations, events, entertainment, gifts, and other executive requests as needed.
- Review and route invoices and assist with expense reporting and credit card reconciliations.
- Coordinate document execution and signature tracking.
- Manage mail, shipments, returns, charitable contributions, and other administrative requests.
- Assist with office events, supplies, and executive office needs.
- Coordinate vendors, service providers, onsite access, and urgent service requests.
- Support vehicle administration and other special projects as needed.
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What This Job Offers
Education Level
No Education Listed
