Temporary Executive Assistant, Content

NPR • Washington, DC

7d • $36 - $38 • Hybrid

About The Position

NPR is seeking a proactive, collaborative, and organized Temporary Executive Assistant to provide high-level administrative partnership to senior leaders within its Content division. The role serves as a central operational liaison, managing dynamic scheduling, complex meeting preparation, cross-departmental communications, and administrative workflows so the leadership team can stay aligned and focused.

The position involves supporting Content senior leadership with calendars, executive materials, travel and expenses, correspondence, meeting documentation, departmental events, team engagement, and project tracking. This is a temporary, six-month, full-time role. It is hybrid permitted, with at least two days per week in NPR’s Washington, D.C. office; the employee must reside in an NPR-supported location based on the number of on-site days selected.

Requirements

• At least 2 years of demonstrated experience providing administrative support to senior leaders or collaborative leadership teams.
• Intermediate to advanced proficiency with Microsoft 365 (Outlook, Word, Excel, and PowerPoint) and Google Workspace (Docs, Sheets, Slides, and Drive).
• Demonstrated experience managing complex executive calendars, multi-leg travel arrangements, and business expense reconciliation.
• Strong written and verbal communication skills, including composing executive correspondence, synthesizing meeting notes, and accurately proofreading materials.
• Ability to handle sensitive organizational information with discretion, confidentiality, and professional judgment.
• Demonstrated commitment to fostering diversity, equity, and inclusion in the workplace and collaborating across varied teams.
• Bachelor’s degree or equivalent combination of education and experience.

Nice To Haves

• Familiarity with the public media ecosystem, Member station networks, or mission-driven nonprofit media organizations.
• Prior experience using Salesforce, Concur, or modern enterprise workflow and CRM systems.

Responsibilities

• Manage complex, changing daily calendars for Content senior leadership, balance shifting priorities, schedule divisional leave coverage, and protect preparation time.
• Assemble, proofread, and organize executive briefing materials, agendas, presentations, and background documentation for NPR Board of Directors meetings, senior leadership forums, and Member station delegations.
• Coordinate travel logistics, itineraries, and accommodations; compile, track, and process expense reports and vendor invoices in compliance with NPR financial policies.
• Monitor executive inboxes and inbound departmental inquiries as needed, prioritize urgent requests, and draft professional correspondence on behalf of leadership.
• Produce meeting notes, capture action items, maintain secure digital filing structures, and assist with documentation in systems such as Salesforce.
• Plan logistics for departmental retreats, cross-functional team meetings, and external stakeholder visits.
• Assist with team engagement initiatives, team-building logistics, interview scheduling, and administrative orientation for incoming staff.
• Provide administrative coordination and project tracking for emerging initiatives.

Benefits

• Access to comprehensive benefits for employees and dependents.
• Access to health and wellness, paid time off, and financial well-being benefits.
• Eligible employees may enroll in medical, dental, vision, life and accidental death and dismemberment, long-term disability, and short-term disability plans.
• Voluntary retirement savings options are available to eligible NPR employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level