Executive Assistant Jobs

About The Position

Requirements

• 3+ years of Executive Assistant, Talent Assistant, Agency Assistant, or Entertainment Administration experience.
• Exceptional organization, multitasking and time management skills.
• Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
• Strong written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.
• High attention to detail and strong follow through
• Ability to thrive in a fast-paced, deadline-driven environment

Nice To Haves

• Passion for comedy, entertainment, and talent management preferred.
• Talent Management, agency, production company, live entertainment, or comedy industry experience.
• Experience working with contracts, riders, settlements, and financial reporting

Responsibilities

• Manage Executive complex calendar, appointments, meetings and scheduling requests.
• Serve as the primary gatekeeper for incoming communications, calls, and correspondence.
• Maintain daily schedules, meeting reminders, and calendar updates.
• Coordinate client meetings, studio appointments, pickups, and special events.
• Request, secure, tracks and update contracts and riders.
• Maintain organized contract files and documentation systems.
• Review and maintain internal scheduling grids and reporting trackers.
• Track settlements, finals, commissions, and payment-related expenses
• Coordinate executive and client travel arrangements along with itineraries.
• Conduct research projects and provide operational support for special initiatives.
• Maintain accurate records, database, and filing systems.
• Interact professionally with high-profile clients, agents, managers, promoters, and venue partners.
• Identify workflow issues and proactively escalate concerns when necessary.