Executive Assistant

Fresh•New York, NY

10d•Onsite

About The Position

fresh, a global skincare brand within the LVMH Group headquartered in New York City, is seeking a senior Executive Assistant to provide high-level administrative and operational support to multiple C-Suite and leadership executives. The role calls for a proactive, polished, and trusted partner who anticipates needs, identifies potential problems early, manages complex workflows and competing priorities, and follows commitments through to completion. The Executive Assistant will use sound judgment, business acumen, discretion, and strong communication skills while adapting to a fast-paced global environment and remaining within the Executive Assistant capacity. The role coordinates executives’ schedules, meetings, travel, communications, expenses, and follow-ups. It also supports special projects, company-wide events, leadership meetings, offsites, employee engagement activities, and office operations. During the first six months, the successful candidate will learn executives’ working styles and priorities, develop proficiency in Outlook and expense systems, and integrate into the organization. Within 12 months, the candidate is expected to provide strategic calendar and operational support, prepare polished executive materials, strengthen stakeholder relationships, and apply independent judgment and process improvement to enhance executive effectiveness. The position is based in New York, NY. The salary range is $100,000–$125,000 USD. Physical requirements include remaining stationary for an average of 7.5 hours per day; light to moderate lifting may be required, along with regularly standing, sitting, reaching, stooping, kneeling, and operating a computer, telephone, and keyboard.

Requirements

At least 5 years of experience as an Executive Assistant, ideally supporting multiple C-Suite or senior leadership executives in a fast-paced, complex environment.
Experience supporting C-Suite or leadership-level executives with discretion, urgency, and professionalism.
Exceptional organizational, prioritization, and time-management skills, including the ability to manage competing demands and changing priorities.
Strong business judgment and ability to understand context, anticipate implications, and connect information across people, meetings, and priorities.
Excellent written and verbal communication skills, including the ability to draft polished executive communications and materials.
Proactive, resourceful, solutions-oriented approach, with ownership, follow-through, and the ability to work without step-by-step direction.
High emotional intelligence and executive presence, with the ability to build trust and communicate with senior leaders, employees, and external partners.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; advanced calendar-management skills are required.
Experience coordinating executive, team, or company-wide events, including logistics, vendors, timelines, materials, and stakeholder communications.
Comfort supporting office management or workplace operations and maintaining an organized, efficient, employee-friendly office.
Ability to maintain confidentiality, exercise discretion, and handle sensitive information with maturity and sound judgment.
Ability to remain stationary for an average of 7.5 hours per day; light to moderate lifting may be required, and the role regularly involves standing, sitting, reaching, stooping, kneeling, and operating a computer, telephone, and keyboard.

Nice To Haves

Experience with expense management systems such as Medius and Concur.
Bachelor’s degree preferred.

Responsibilities

Manage complex and changing calendars for multiple executives using Microsoft Outlook, prioritizing requests, resolving conflicts, and coordinating meetings across time zones.
Anticipate executive needs, identify issues before they arise, and serve as a trusted administrative partner.
Coordinate priorities, meetings, travel, communications, and follow-ups so executives are prepared and focused on high-impact work.
Prepare executives for meetings and appointments by creating agendas, gathering materials, coordinating logistics, preparing conference rooms and audio/visual needs, and following up on next steps.
Draft, edit, and organize executive communications, presentations, meeting notes, briefings, and other materials.
Prepare, review, organize, and track executive records, materials, and action items.
Coordinate domestic and international travel, including flights, visas, hotels, ground transportation, meeting agendas, itineraries, and briefing materials.
Manage executive and departmental expenses, submitting invoices through Medius and credit card expenses through Concur accurately and on time.
Handle confidential and sensitive information with discretion and sound judgment; determine when to escalate, redirect, or protect information.
Liaise between executives and internal and external stakeholders, representing leaders with professionalism and responsiveness.
Support special projects and operational initiatives by organizing workstreams, tracking deliverables, and driving follow-through.
Plan and execute company-wide events, leadership meetings, team gatherings, offsites, and employee engagement activities, coordinating timelines, logistics, communications, vendors, materials, and follow-up.
Assist with office management and workplace operations, including office organization, supplies, space needs, visitor logistics, facilities requests, and vendor support.

Benefits

Training and development, including fresh and LVMH-sponsored trainings and workshops for personal and professional development.
Networking and relationship-building opportunities within the LVMH community and network.
Opportunities to join internal communities, including the DEIB Council, Sustainability Champions, and LVMH Employee Resource Groups.
Free professional consultation, referrals, and counseling through the Employee Assistance Program.
Free 24/7 confidential mental health support.
Flexible paid time off policy, including Summer Fridays.
Fertility services and family-planning support, including maternity and newborn support, adoption and surrogacy assistance, and cryopreservation when part of fertility treatment.
Paid parental leave, including maternity, paternity, adoption, and surrogacy leave, subject to eligibility.
Travel and lodging for those who cannot access care.
Back-up dependent care and tutoring.
Fresh in-store discounts and gratis.
LVMH Group Friends and Family sales across its divisions.
Pre-tax commuter benefits through Wage Works.
Health club, sporting and entertainment ticket, and insurance discounts, including pet, renters, and home insurance.
Medical, dental, and vision coverage.
401(k) with company match and additional employer contribution, subject to eligibility.