Executive Assistant - supporting the EVP, Chief AI & Digital Trust Officer

UL Solutions•Chicago, IL

9d•Hybrid

About The Position

The Executive Assistant provides dedicated support to the EVP, Chief AI & Digital Trust Officer, serving as a trusted partner in a fast-paced global environment. The role manages complex priorities, calendars, and travel; supports strategic initiatives; and facilitates communication across senior leadership and internal and external stakeholders. It requires strong organization, proactivity, sound judgment, and discretion when handling sensitive and confidential information. This is a hybrid role based at the Chicago, Illinois office, with on-site work three days per week and travel to Northbrook, Illinois as needed. The position supports executive and functional operations, including leadership meetings, global virtual Town Halls, communications, onboarding and offboarding, employee engagement, and budget-related administrative activities. UL Solutions describes its work as safety science, with a mission to help create a safer and more sustainable world. The estimated salary range is $80,000 to $100,000, with eligibility for annual bonus compensation targeted at 5% of base salary. Benefits include medical, dental, and vision coverage; wellness benefits; retirement savings; and paid vacation, holidays, personal days, and sick time.

Requirements

Higher Secondary Education is required; additional education is preferred.
At least 7 years of experience as an Executive Assistant.
Demonstrated experience supporting senior executive leadership.
Strong experience managing complex executive calendars, meetings, and domestic and international travel.
Excellent organizational skills and ability to manage multiple competing priorities.
Exceptional written and verbal communication skills.
Strong judgment, professionalism, discretion, and ability to work with confidential information.
Ability to work effectively with senior leaders and build relationships across a global organization.
Ability to work independently, anticipate needs, solve problems, and make sound decisions.
Strong proficiency with Microsoft 365 tools, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint.

Nice To Haves

Additional education beyond Higher Secondary Education.
Experience supporting technology, AI, digital transformation, cybersecurity, digital trust, or other highly technical executive functions.

Responsibilities

Provide high-level executive and administrative support to the EVP, Chief AI & Digital Trust Officer.
Manage a complex executive calendar, proactively prioritizing meetings, commitments, and competing business needs.
Coordinate domestic and international travel, including complex itineraries and associated logistics.
Prepare and coordinate executive meeting materials, including agendas, presentations, reports, briefing materials, and follow-up items.
Support high-level, confidential strategic projects and initiatives.
Serve as an administrative liaison between the executive and senior leaders, internal teams, and external stakeholders.
Coordinate leadership meetings, global virtual Town Halls, knowledge-sharing sessions, and other organizational events.
Assist with preparing reports, presentations, data, charts, and other executive-level materials.
Track priorities and follow-up items to help keep commitments and initiatives on schedule.
Coordinate communications and information flow across the function.
Create and distribute functional updates and maintain relevant SharePoint resources.
Support onboarding and offboarding activities across the function.
Coordinate employee engagement activities and other department initiatives.
Support administrative aspects of the function’s budget and operational activities.
Handle sensitive and confidential information professionally and discreetly.
Anticipate executive needs, identify scheduling or operational conflicts, and independently resolve issues when appropriate.