Executive Assistant - supporting the EVP, Chief AI & Digital Trust Officer

UL Solutions • Chicago, IL

9d • $80,000 - $100,000 • Hybrid

About The Position

The Executive Assistant provides dedicated, high-level support to the EVP, Chief AI & Digital Trust Officer. The role acts as a trusted partner to the executive by managing complex priorities, calendars, and travel; supporting strategic initiatives; and facilitating communication among senior leadership and internal and external stakeholders. The successful candidate is organized, proactive, comfortable in a fast-paced global environment, and able to exercise sound judgment and discretion with sensitive and confidential information.

This is a hybrid role requiring on-site work three days per week at the Chicago, Illinois office, with travel to Northbrook, Illinois as needed. The position supports executive and functional operations, including leadership meetings and events, communications, onboarding and offboarding, employee engagement, and administrative aspects of the function’s budget. The estimated salary range is $80,000–$100,000, with eligibility for an annual bonus targeting 5% of base salary.

Requirements

• Higher Secondary Education is required.
• At least 7 years of experience as an Executive Assistant.
• Demonstrated experience supporting senior executive leadership.
• Strong experience managing complex executive calendars, meetings, and domestic and international travel.
• Excellent organizational skills and ability to manage multiple competing priorities.
• Exceptional written and verbal communication skills.
• Strong judgment, professionalism, discretion, and ability to work with confidential information.
• Ability to work effectively with senior leaders and build relationships across a global organization.
• Ability to work independently, anticipate needs, solve problems, and make sound decisions.
• Strong proficiency with Microsoft 365 tools, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint.

Nice To Haves

• Additional education is preferred.
• Experience supporting technology, AI, digital transformation, cybersecurity, digital trust, or other highly technical executive functions.

Responsibilities

• Provide high-level executive and administrative support to the EVP, Chief AI & Digital Trust Officer.
• Manage a complex executive calendar, proactively prioritizing meetings, commitments, and competing business needs.
• Coordinate domestic and international travel, including complex itineraries and associated logistics.
• Prepare and coordinate executive meeting materials, including agendas, presentations, reports, briefing materials, and follow-up items.
• Support high-level confidential strategic projects and initiatives.
• Serve as an administrative liaison between the executive and senior leaders, internal teams, and external stakeholders.
• Coordinate leadership meetings, global virtual Town Halls, knowledge-sharing sessions, and other organizational events.
• Assist with preparing reports, presentations, data, charts, and other executive-level materials.
• Track priorities and follow-up items to help keep commitments and initiatives on schedule.
• Coordinate communications and information flow across the function.
• Create and distribute functional updates and maintain relevant SharePoint resources.
• Support onboarding and offboarding activities across the function.
• Coordinate employee engagement activities and other department initiatives.
• Support administrative aspects of the function’s budget and operational activities.
• Handle sensitive and confidential information with professionalism and discretion.
• Anticipate executive needs, identify scheduling or operational conflicts, and independently resolve issues when appropriate.

Benefits

• Annual bonus compensation with a target payout of 5% of base salary.
• Medical, dental, and vision benefits.
• Wellness benefits, including mental and financial health support.
• Retirement savings plan (401(k)).
• Paid time off for full-time employees, including 15 vacation days, 12 holiday and personal days combined, and 72 hours of sick time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED