Executive Assistant – Real Estate & Development

Kansas City Royals•Kansas City, MO

About The Position

The Executive Assistant provides support to the President, Real Estate & Development, and assists a small team of Business Partners in the department as needed. The role calls for a self-motivated, experienced administrative professional with strong interpersonal and technical skills, discretion, confidentiality, and the ability to adapt as business needs arise. This is a full-time, exempt position with a standard 40-hour work week.

Requirements

At least 8 years of experience as an executive assistant to a C-suite executive or similar-level professional.
Proficiency in Microsoft Office and Zoom or similar video meeting platforms, including Outlook, Word, Excel, Teams, and PowerPoint.
Strong written and verbal communication skills.
Excellent organizational and interpersonal skills.
Ability to work as part of a team and independently, with emotional maturity and emotional intelligence.
Ability to handle confidential information with discretion and integrity.
Ability to lift items weighing up to 25 pounds.
Ability to work seated for most of the workday and productively use a computer keyboard and telephone.
Ability to work in an environment where noise levels can be high at times and walk around the facility, including the office and concourse.
Ability to work extended hours and/or weekends as required by deadlines and event scheduling.

Nice To Haves

Bachelor’s degree, preferably in Business Administration or Communications; relevant experience may be accepted in lieu of education.

Responsibilities

Organize, manage, and coordinate the executive's calendar, engagements, and travel arrangements, including flights and hotels.
Plan and coordinate staff and external events, including dinners, lunches, after-hours activities, and Royals home ballgames as needed.
Coordinate meetings and events with team ownership, ballpark development consultants, government partners, and other stakeholders, including high-level personnel.
Provide exceptional communication and customer service to Royals organization stakeholders and external partners.
Prepare internal and external correspondence, meeting minutes, agendas, presentations, and materials.
Use the Concur Expense System to assist with processing expenses on behalf of the Executive Suite.
Help prioritize deadlines and address other matters as they arise.
Communicate directly and on behalf of the Real Estate & Development team with members of the Royals organization.
Collaborate with others and apply creative problem-solving skills.
Perform other duties as assigned.