Executive Assistant – Real Estate & Development

Kansas City Royals•Kansas City, MO

About The Position

The Executive Assistant will support the President, Real Estate & Development, and provide assistance to a small team of Business Partners in the department as needed. The ideal candidate is a self-motivated, experienced administrative professional with strong interpersonal and technical skills, discretion, and the ability to adapt as business needs arise. This full-time, exempt role is expected to have a standard 40-hour work week. It is eligible for company benefits, a 401K, and PTO. The position requires the ability to work extended hours and/or weekends as needed for deadlines and events.

Requirements

At least 8 years of experience as an executive assistant to a C-suite or similar-level professional.
Bachelor’s degree preferred, ideally in Business Administration or Communications; relevant experience may be considered in lieu of education.
Proficiency in Microsoft Office and Zoom or similar video meeting platforms, including Outlook, Word, Excel, Teams, and PowerPoint.
Strong written and verbal communication skills.
Excellent organizational and interpersonal skills.
Ability to work as part of a team and independently, with emotional maturity and emotional intelligence.
Ability to handle confidential information with discretion and integrity.
Ability to lift items weighing up to 25 pounds.
Ability to work seated for the majority of the workday and use a computer keyboard and telephone productively.
Ability to work in an environment where noise levels can be high at times.
Ability to walk around the facility, including the office and concourse.
Ability to work extended hours and/or weekends as required by deadlines and event scheduling.

Nice To Haves

Bachelor’s degree, preferably in Business Administration or Communications.

Responsibilities

Organize, manage, and coordinate the executive’s calendar, engagements, and travel, including flight and hotel arrangements.
Plan and coordinate staff and external events, including dinners, lunches, after-hours activities, and Royals home ballgames as necessary.
Coordinate meetings and events with stakeholders, including team ownership, ballpark development consultants, and government partners.
Provide exceptional communication and customer service to Royals organization stakeholders and external partners.
Prepare internal and external correspondence, meeting minutes, agendas, presentations, and materials.
Use the Concur Expense System to assist with processing expenses on behalf of the Executive Suite.
Help prioritize deadlines and other matters as they arise.
Communicate directly and on behalf of the Real Estate & Development team with members of the Royals organization.
Perform other duties as assigned.