Executive Assistant

SCP Health•Miami Beach, FL

10d•Onsite

About The Position

The Executive Assistant supports medical leadership and facility operations at Mount Sinai Medical Center in Miami Beach, Florida. The role coordinates schedules, meetings, communications, reporting, records, and special events, and provides administrative support to on-site Medical Directors and Regional Clinical Performance Advisors. The position also assists callers, maintains facility and hospital-team information in Salesforce, prepares reports and data presentations, and completes other duties as directed by management.

Requirements

High school diploma required.
At least 4 years of applicable administrative experience.
Exceptional organizational skills.
Ability to communicate effectively with all levels.
Excellent working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Exceptional attention to detail.

Nice To Haves

Administrative experience in a medical practice, hospital, or other clinical environment is preferred.

Responsibilities

Screen and direct calls coming into the office.
Coordinate medical leadership appointments, meetings, and schedules.
Prepare transcriptions and general correspondence as needed.
Organize and assist with socials, meetings, conference calls, and other special events.
Complete daily volume reports and trends as needed by on-site Medical Directors.
Place reminder calls to physicians and hospital contacts for monthly and quarterly meetings and conference calls.
Coordinate and record clinician CME and other documents required by the company or facility.
Record minutes for meetings and conference calls.
Establish and maintain hard-copy and electronic files.
Screen, redirect, and assist callers, including patients with complaints, physicians with questions or payroll errors, and hospitals requesting information.
Assist Regional Clinical Performance Advisors with mailings, phone calls, and other facility-related tasks.
Perform general administrative duties, including typing, operating office machines, and ordering supplies and materials.
Update facility contacts and account or hospital-team information in Salesforce.
Create and maintain graphs and spreadsheets to analyze and report data.
Prepare reports and letters using Microsoft Word, Excel, and PowerPoint.
Run reports and retrieve data from the EMR.
Assist with special projects and perform other duties deemed necessary by management.