Executive Assistant I - Martinsburg, WV

Omega Health • Martinsburg, WV

1d • Hybrid

About The Position

Omega Health Services is seeking an Executive Assistant to serve as the operational extension and trusted advisor to a Regional Partner. This fast-paced, hybrid role combines executive support with logistical coordination, discreet gatekeeping, and proactive problem-solving. The position works across regional office hubs, remote locations, and field-based locations according to the executive’s schedule. Occasional travel with the Partner, approximately 5%, may be required.

Requirements

• At least 5 years of progressive experience supporting C-suite leaders, such as a CEO, COO, or Managing Partner.
• Advanced, fluent proficiency in Office 365, including Outlook, Excel, and PowerPoint.
• Proficiency with secure document management systems such as SharePoint.
• Ability to travel occasionally, approximately 5%.
• Availability for critical after-hours communications.
• Strategic foresight to anticipate needs, roadblocks, and solutions.
• Impeccable communication and executive presence when working with board members, external partners, and senior leaders.
• Resourcefulness in resolving unexpected logistical and operational challenges.

Nice To Haves

• Experience in healthcare or highly regulated sectors is a significant advantage.
• A bachelor’s degree is strongly preferred.

Responsibilities

• Own and optimize a complex, high-velocity executive calendar, protect the Partner’s focus, and navigate competing priorities.
• Filter communications; triage, draft, and ghostwrite correspondence in the Partner’s voice.
• Coordinate domestic and international travel, occasionally travel with the Partner, manage logistics, take minutes at high-level meetings, and track action items to completion.
• Manage the executive office budget, process expense reports, and ensure financial filings are compliant and timely.
• Handle sensitive professional and personal matters discreetly and safeguard sensitive documents, financial data, and internal communications.
• Conduct organizational research, create presentation decks, and manage cross-departmental deliverables supporting the Partner’s strategic goals.
• Maintain availability for critical after-hours communications to support a dynamic schedule.

Benefits

• Competitive base salary and performance-based bonuses.
• 401(k) with company match.
• Health, dental, vision, life/AD&D, and long-term disability insurance.
• Access to CAP/PACE certifications, leadership coaching, and university scholarships.
• Earn-as-you-go paid time off (PTO).
• Paid holidays.
• Hybrid work flexibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed