Executive Administrative Assistant

Nouryon•Houston, TX

7d•Onsite

About The Position

Nouryon is seeking an experienced Executive Administrative Assistant to provide dedicated, high-touch support to senior leaders based in its Houston office. This dynamic role is suited to someone who anticipates needs, works quickly, and keeps demanding schedules running smoothly. The assistant will support leaders with sound judgment, discretion, adaptability, and a service-first mindset. The position is full-time and on-site at Nouryon’s Houston, Texas office, with in-office presence expected five days per week. The role also involves supporting special projects and using AI tools to improve the efficiency of the assistant’s and leaders’ workflows.

Requirements

5–10+ years of experience supporting senior leaders or executives.
Proactive approach to anticipating needs, flagging issues early, and taking action without waiting to be asked.
Ability to work comfortably in a fast-paced environment with frequently shifting priorities.
Strong organizational and time-management skills, with meticulous attention to detail.
Consistent, reliable availability and presence during core business hours.
Sound judgment and discretion, particularly when handling confidential matters.
Service mentality focused on solutions and outcomes.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Teams.

Nice To Haves

Experience in a matrixed or global organization.
Bachelor’s degree in Business, Communications, or a related field; an associate’s degree or equivalent experience will also be considered.
Comfort with, or willingness to learn, AI tools and workflows such as ChatGPT, Claude, or Copilot.
Experience with SAP Concur and/or SAP SRM.
PACE and/or CAP certification.
Experience in the chemical industry or an adjacent field, such as oil and gas.

Responsibilities

Communicate clearly and concisely, verbally and in writing.
Manage senior leaders’ calendars, agendas, and meeting logistics, proactively resolving conflicts and reprioritizing as business needs change.
Plan and coordinate business travel, including flights, hotels, ground transportation, and detailed itineraries.
Manage expense reporting, invoicing, purchase orders, and other administrative processes.
Serve as a trusted point of contact for internal and external stakeholders, exercising judgment about time-sensitive matters and handling communications discreetly.
Prepare, format, and proofread presentations, reports, and correspondence for leadership audiences and company-wide communications.
Manage distribution lists and help plan and arrange departmental and office-wide in-person and virtual meetings.
Adapt communication style, pace, and level of detail to the preferences of each leader.
Coordinate special projects as needed.
Use AI to help improve efficiency in the assistant’s and leaders’ workflows.