Executive Assistant, Chief People & Culture Officer

DexCom•San Diego, CA

5d•Onsite

About The Position

Provides high-level executive, administrative, and strategic operational support to the EVP/Chief People & Culture Officer, enabling the leader to advance enterprise people, culture, talent, and organizational priorities. The role manages complex calendar and travel needs, executive communications, leadership and board materials, confidential HR-related information, meeting and event logistics, and cross-functional follow-through with senior leaders and key partners. The Executive Assistant must demonstrate exceptional judgment, discretion, professionalism, attention to detail, and the ability to anticipate needs and manage competing priorities in a fast-paced, highly visible executive environment. The position is based at an assigned Dexcom site with a dedicated workstation and requires regular onsite attendance, typically four to five days per week. Candidates must live within commuting distance of the assigned location or be willing to relocate. The role may also include other duties and special projects as assigned.

Requirements

Typically requires a Bachelor’s degree; equivalent experience may be considered.
Minimum of 8+ years of related executive administrative experience, including direct support of senior executives or C-suite leaders.
Exceptional organizational, project management, and prioritization skills.
Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, Teams, Word, and Excel.
Strong written and verbal communication skills.
High emotional intelligence, professionalism, and executive presence, with the ability to interact confidently and appropriately with senior leaders and confidential stakeholders.
Ability to manage multiple complex projects simultaneously with minimal supervision.
Strong business judgment and ability to understand enterprise priorities, People & Culture initiatives, and organizational sensitivities.
Demonstrated experience coordinating large-scale meetings, events, and corporate programs.
Strong attention to detail and commitment to confidentiality.
Ability to exercise sound judgment and work effectively under pressure in a dynamic environment.
Regular onsite attendance, typically four to five days per week, at the assigned Dexcom site; must reside within commuting distance or be willing to relocate.

Responsibilities

Own and proactively manage the EVP/Chief People & Culture Officer’s calendar, including prioritizing meetings, resolving conflicts, preparing agendas, coordinating pre-read materials, and ensuring the executive is prepared for key discussions.
Serve as a trusted liaison and extension of the executive with the Executive Leadership Team, People & Culture leadership team, employees, external partners, and other stakeholders; support clear communication, timely follow-through, and appropriate escalation.
Represent the executive professionally by managing meeting requests, welcoming visitors, responding to inquiries, and coordinating interactions with senior leaders, board members, candidates, customers, and business partners.
Develop, format, proofread, and maintain executive presentations, organizational communications, reports, briefing materials, and other business documents for leadership meetings, board and committee discussions, town halls, employee engagement initiatives, and strategic People & Culture priorities.
Coordinate logistics for People & Culture leadership meetings, executive offsites, team-building events, employee listening sessions, recognition moments, culture initiatives, and other cross-functional programs.
Plan and execute executive meetings and events, including venue coordination, catering, audiovisual requirements, transportation, accommodations, meeting materials, and onsite support.
Drive special projects and assignments by clarifying objectives, organizing workstreams, tracking milestones, coordinating stakeholders, monitoring progress, solving issues, and ensuring timely completion with minimal direction.
Screen, prioritize, and manage incoming calls, emails, messages, and correspondence; handle routine matters independently and surface urgent or sensitive items for executive attention.
Arrange domestic and international travel, including itineraries, transportation, lodging, meeting accommodations, and expense reporting in accordance with company policies and procedures.
Handle sensitive and confidential corporate, personnel, organizational, compensation, talent, and employee relations information with discretion, sound judgment, and professionalism.
Build and maintain working relationships across People & Culture and partner with Legal, Finance, Communications, Facilities, IT, and executive support teams to advance business objectives and company events.
Coordinate high-level and sensitive interactions with senior executives, board members, external advisors, executive candidates, customers, and business partners.
Support onboarding for direct reports and new team members, including coordinating equipment, schedules, orientation activities, and access requirements.
Create and distribute regular executive communications, newsletters, and team updates to large employee audiences.
Anticipate executive and team needs, identify opportunities to improve administrative workflows, and create systems that increase efficiency, clarity, and follow-through.
Perform other duties and special projects as assigned.