Executive Assistant

New York Life•New York, NY

10d•$73,500 - $105,000•Hybrid

About The Position

The Executive Assistant provides advanced administrative support to the SVP, Enterprise Financial Planning, Capital Management, Financial Risk & Finance Modernization, a member of the Senior Finance Leadership Team. The role collaborates across Finance and with key enterprise leaders. The successful candidate is highly organized, detail-oriented, and able to work independently in a fast-paced environment, with curiosity about the supported business and excellent interpersonal skills for engaging diverse stakeholders. The position requires strong organizational, verbal, and written communication skills; exceptional attention to detail; and flexibility in adapting to shifting priorities. The Executive Assistant uses sound judgment and practical problem-solving to address atypical, time-sensitive situations, including circumstances not clearly covered by established procedures. The role is based at the NYC Home Office in a hybrid arrangement of three days per week.

Requirements

At least 5 years of administrative experience supporting senior leaders, professionals, or executives in a corporate or professional services environment.
Exceptional organizational skills and attention to detail.
Ability to manage multiple priorities, adapt to changing demands, and work effectively in a fast-paced environment.
Proficiency in Microsoft Office and departmental technology platforms.
Strong interpersonal, verbal, and written communication skills.
Strong judgment, initiative, and problem-solving skills, with the ability to anticipate needs and prioritize competing requests.
Familiarity with AI-enabled tools and emerging technologies that enhance productivity, efficiency, and collaboration.
Proven discretion and confidentiality when handling sensitive information.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Manage a complex executive calendar, including scheduling, prioritizing, and resolving competing demands on the executive’s time.
Coordinate meetings, travel, expenses, and other administrative activities.
Handle incoming calls, emails, and requests professionally, discreetly, and with sound judgment.
Track follow-up items, commitments, and deadlines; ensure timely completion and escalate when appropriate.
Anticipate needs before they arise.
Learn and use systems and tools, including AI-enabled tools.
Assist with special projects and events as needed.
Develop solutions for atypical or infrequent problems using experience, judgment, and established practices.