Executive Assistant Jobs

About The Position

Requirements

• 3+ years supporting C-level executives, ideally in high-growth SaaS or private-equity-backed environments
• Financial and data literacy — able to produce accurate analyses and board-ready materials with minimal supervision
• Working fluency with CRM and operations systems (e.g., HubSpot, Salesforce, Monday, Gong) and the aptitude to learn financial systems quickly
• AI fluency in your daily workflow: hands-on use of generative AI (Claude preferred) for drafting, analysis, and workflow automation. This is table stakes here, and you'll be screened on practical proficiency
• Impeccable discretion and a track record of handling confidential, market-sensitive information
• Exceptional organization and written communication; comfortable representing the CEO to internal and external stakeholders

Nice To Haves

• Experience assembling board materials or supporting a founder/CEO through a high-growth phase

Responsibilities

• Manage the CEO's complex calendar across multiple time zones — scheduling, conflict resolution, meeting prep, and proactive coordination with internal and external stakeholders
• Coordinate all travel logistics from Austin — flights, accommodations, ground transportation, itineraries, and real-time adjustments as business needs shift
• Plan and execute team events, client dinners, and other business events with seamless logistics aligned to Red Oak's brand and client experience
• Track, follow up on, and close meeting action items and commitments made by the CEO, driving accountability across departments
• Prepare and maintain board-level and executive materials — including board deck assembly, data gathering, and iteration with the CEO and Finance — and coordinate board meeting logistics and correspondence with the executive team
• Investigate metrics, statistics, and data that surface in meetings using Red Oak's core systems — Monday, HubSpot, Salesforce, Gong, and Rillet — and provide supporting analysis and drill-downs
• Conduct financial analysis and compile data reports to support the CEO's strategic initiatives and leadership discussions
• Operate and extend AI tools daily — Claude is Red Oak's primary AI platform — to automate recurring reporting, surface insights, flag calendar and action-item trends, and accelerate access to data. You'll build and maintain lightweight AI-assisted workflows, not duplicate them by hand
• Represent the CEO's voice and authority in meetings when the CEO is unavailable, conveying decisions and follow-ups with discretion and clarity
• Provide personal administrative support to the CEO as needed — including personal scheduling, travel, and errands — handled with the same discretion and reliability as business tasks

Benefits

• Equity Appreciation Rights — share in what we're building
• Comprehensive health coverage: medical, dental, and vision
• 401(k) with 3% employer match
• 20 days PTO annually, plus your birthday off and paid sick leave
• Enhanced family leave
• Life insurance