Executive Assistant III-Nursing Education

Nemours Children's Health•Orlando, FL

About The Position

The Executive Assistant III provides administrative support for Nursing Education, coordinating and performing required administrative functions. The role calls for excellent customer service that promotes patient, staff, and customer satisfaction and reflects Nemours’ Mission, Vision, and Values. The assistant manages resources prudently, prioritizes work, makes decisions, handles problems calmly and responsively, and learns quickly and independently. The position requires collaboration, attention to detail, organization, and strong verbal, written, and interpersonal communication. The role interacts with associates and departments across Nemours, as well as external organizations and vendors, and may serve as a subject matter expert for other assistant-level roles. Other duties may be assigned by leadership. Nemours Children’s Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters annually across six states. It operates two freestanding children’s hospitals, a network of more than 80 primary, urgent, and specialty care practices, and more than 40 hospital partnerships. The nonprofit system is backed by the Nemours Foundation and Alfred I. duPont Trust and focuses on clinical care, research, education, advocacy, and prevention. Its Whole Child Health approach emphasizes prevention and treatment in partnership with communities. Nemours is committed to culturally relevant care, reducing health disparities, and fostering an environment where associates, patients, and families feel supported and valued.

Requirements

High school diploma.
At least 5 years of administrative assistant experience.
Excellent customer service skills.
Ability to manage resources prudently, prioritize, make decisions, handle problems calmly and responsively, and learn quickly and independently.
Collaborative, detail-oriented, and organized work style.
Excellent verbal, written, and interpersonal communication skills.
Proficiency with office technology and equipment.

Responsibilities

Coordinate meetings facilitated by individual team members and across the enterprise.
Prepare agendas and compile, transcribe, and distribute meeting minutes.
Order supplies and track expenses.
Assist with travel arrangements and expense reports.
Open, sort, and distribute incoming correspondence, including faxes.
May monitor the department budget.
May manage timekeeping by updating Kronos for review and approval.
May train and onboard new hires.
May process payroll actions.
Provide support and coordinate meetings with internal and external customers, including compiling agenda topics, taking minutes, and transcribing and distributing minutes as requested by management.
Use office technology and equipment proficiently.
Assist with creating and maintaining training and meeting materials.
Perform other duties as assigned by the employee’s supervisor or leadership.