Executive Assistant III-Nursing Education

The Nemours Foundation•Orlando, FL

About The Position

The Executive Assistant III provides administrative support for Nursing Education by coordinating and performing required administrative functions. The role demonstrates customer service that promotes patient, staff, and customer satisfaction and reflects Nemours’ Mission, Vision, and Values. Success in the position requires prudent resource management, prioritization, decision-making, calm problem-solving, and the ability to learn quickly and independently. The assistant works collaboratively, is detail-oriented and organized, and communicates effectively verbally, in writing, and interpersonally. The role interacts with associates and departments across Nemours, as well as external organizations and vendors. It may serve as a subject matter expert for other assistant-level roles and includes other duties assigned by leadership.

Requirements

High school diploma.
At least 5 years of administrative assistant experience.
Excellent customer service and communication skills, including verbal, written, and interpersonal communication.
Ability to manage resources prudently, prioritize, make decisions, handle problems calmly, and learn quickly and independently.
Collaborative, detail-oriented, and organized.

Responsibilities

Coordinate meetings facilitated by individual team members and enterprise.
Prepare agendas and compile, transcribe, and distribute meeting minutes.
Order supplies and track expenses.
Assist with travel arrangements and expense reports.
Open, sort, and distribute incoming correspondence, including faxes.
May monitor the department budget.
May manage timekeeping by updating Kronos for review and approval.
May train and onboard new hires.
May process payroll actions.
Support and coordinate meetings with internal and external customers, including compiling agenda topics and taking, transcribing, and distributing minutes as requested by management.
Use office technology and equipment proficiently.
Assist with creating and maintaining training and meeting materials.
Perform additional duties and responsibilities assigned by the employee’s supervisor or leadership.