Executive Assistant

First National Bank of America • East Lansing, MI

8d • Onsite

About The Position

The Executive Assistant supports the CEO and COO/Board Secretary and serves as a trusted partner to the broader Executive Team. The role keeps executive calendars, communications, board work, and other priorities organized so leaders can focus on leading. It requires discretion with sensitive information, independent judgment, and close involvement with the operations of a national bank.

The position includes executive and board support, preparing communications and materials, tracking audit and regulatory examination requests, and coordinating conferences, off-site meetings, and events. The assistant works with executives who have different working styles and uses Microsoft Teams, RingCentral, Outlook, mobile tools, and other systems as appropriate.

Candidates should bring strong judgment, professional writing, discretion, and working command of Microsoft Office tools. Relevant experience supporting senior leaders is valuable, but equivalent experience gained in roles such as office manager, chief of staff, paralegal, or project coordinator may also be applicable.

Requirements

• Working command of Microsoft Word, Excel, Outlook, PowerPoint, Teams, and OneDrive.
• Clear, clean, and professional writing skills.
• Sound handling of confidential material.
• Strong judgment and ability to work independently with sensitive information.
• Experience supporting senior leaders at a full-service level is valuable; comparable experience in roles such as office manager, chief of staff, paralegal, or project coordinator may also be relevant.

Responsibilities

• Manage complex calendars for the CEO, COO/Board Secretary, and other executives; protect executive time and resolve conflicts using sound judgment.
• Manage executive-suite calls, email, and correspondence, with polished communication and timely follow-up; determine what should be escalated directly to executives.
• Coordinate Board of Directors and committee meetings, assemble and distribute materials, record accurate minutes, and track action items through completion.
• Prepare executive communications, presentations, agendas, and reports that are clear, confidential, and ready to send.
• Gather documentation for audit and regulatory examination requests, track their status, and help ensure deadlines are met.
• Plan conferences, off-site meetings, and events from start to finish in partnership with teams across the bank.
• Adapt to executives' different working styles and handle confidential board, personnel, and strategic information.
• Use Microsoft Teams, RingCentral, Outlook, mobile tools, and other systems to communicate and obtain answers efficiently.

Benefits

• Medical insurance with multiple plan options, including HSA and traditional plans; premiums as low as $0.00.
• Dental insurance; premiums as low as $0.00.
• Vision insurance with a low-premium plan.
• Discounted childcare.
• Pet insurance.
• Paid time off (PTO).
• 401(k) with employer match.
• Adjustable sit-stand desks.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed