Executive Assistant

Air•San Francisco, CA

8d•$125,000 - $140,000•Onsite

About The Position

Air is seeking an experienced Executive Assistant to support its Chief Product and Technology Officer (CPTO) and enable leadership effectiveness at a rapidly growing, mission-driven company. The role requires anticipating needs, managing frequent reprioritization, handling complexity, and maximizing executive availability and engagement. The successful candidate will be exceptionally organized, proactive, discreet, resourceful, and able to exercise sound judgment and urgency while taking ownership and solving problems independently. This full-time role is located in San Francisco, California, and may require up to 10% travel. The Executive Assistant will provide end-to-end executive support, coordinate communications and logistics across time zones, support Product and Engineering teams, and serve as the primary onsite contact for employees and visitors. The position also includes day-to-day office coordination within a coworking environment and assistance with leadership events and cross-functional projects.

Requirements

U.S. citizenship is required.
Bachelor’s degree.
At least 5 years of experience as an Executive Assistant supporting C-suite or senior executives.
Experience working in ambiguous and fast-paced environments.
Experience with AI tools such as Google Gemini or Claude and incorporating them into operational and organizational work.
Ability to produce high-quality content on short deadlines.
Ability to manage multiple workstreams and plan, organize, and prioritize effectively.
Ability to learn quickly and work independently with minimal supervision.
Exceptional attention to detail and ability to produce timely, error-free work.
Excellent written and verbal communication skills.
Strong judgment and proven ability to handle confidential information.
Proactive, resourceful self-starter with the ability to anticipate needs, solve problems independently, and operate with minimal supervision.
Enthusiastic team member with a positive disposition and attitude.

Nice To Haves

Additional office management or workplace operations experience in a high-growth technology or startup environment.
Active U.S. security clearance or ability to obtain one with company sponsorship.
Experience working directly with Product, Engineering, or Defense Tech leadership teams.

Responsibilities

Own end-to-end executive support for the CPTO, managing evolving priorities, schedules, and daily operations across time zones.
Optimize the CPTO’s time and commitments by anticipating needs, resolving conflicts, and independently addressing logistical challenges.
Build relationships with internal and external stakeholders and serve as a trusted point of contact on behalf of the CPTO.
Manage incoming and outgoing communications and track follow-ups, action items, and commitments across Product and Engineering teams and multiple time zones.
Prepare and distribute meeting agendas, pre-reads, and post-meeting follow-ups.
Coordinate complex travel, including flights, ground transportation, accommodations, and detailed itineraries, and adjust plans as needed.
Maintain accurate expense reporting.
Support planning and execution of leadership offsites, strategy sessions, and company events.
Contribute to cross-functional initiatives, special projects, and evolving administrative priorities.
Serve as the primary onsite point of contact for San Francisco employees, visitors, candidates, and visiting executives.
Manage day-to-day office needs in the coworking environment, including access, meeting spaces, supplies, mail and deliveries, workplace readiness, and issue resolution.