Executive Administrative Assistant, Home Lending
About The Position
The Executive Administrative Assistant supports the Home Lending Product and Transformation team in a fast-paced, results-oriented organization. The role provides an opportunity for professional growth and skill enhancement and requires attention to detail, high-quality work, professional courtesy, and the ability to work effectively with a team. The assistant interacts with executive-level internal clients across lines of business and adapts procedures, processes, and techniques to complete assignments in line with departmental activities and goals. This position supports three Managing Directors and handles a broad range of administrative responsibilities, including calendar and meeting coordination, travel and event logistics, invoice and expense processing, onboarding and offboarding support, communications, document maintenance, and preparation of spreadsheets and presentations. The role requires working in the office five days per week, Monday through Friday; hybrid work is not supported.
Requirements
- At least five years of administrative experience or equivalent.
- Advanced ability to organize large teams with several competing priorities.
- Strong judgment and professional discretion when handling confidential situations.
- Proven experience interacting with and successfully supporting senior management.
- Strong interpersonal, written, and oral communication skills.
- Advanced proficiency in the Microsoft Office suite.
- Excellent telephone and meeting etiquette, with the ability to manage competing priorities.
Nice To Haves
- Experience supporting a Managing Director or equivalent level, or above.
- College degree; preferred but not required.
Responsibilities
- Proactively manage agendas for three Product Management leaders at the Managing Director level.
- Coordinate logistics for internal and external meetings.
- Arrange complicated domestic and international travel.
- Organize internal and external events, including catering, external visitor registration, travel, and transportation.
- Process invoices and team members’ travel and expense claims, ensuring policies are followed and items are processed promptly within guidelines.
- Assist with staff onboarding and offboarding, including requesting equipment setup and system access, greeting new hires, and coordinating with recruiting.
- Produce high-quality communications for individuals at all levels of the organization.
- Maintain department documents, including current organizational charts and executive biographies.
- Handle regular activities proactively and provide advance notice of issues or delays.
- Assist in editing spreadsheets and presentations, including printing and binding materials for client meetings.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
