Executive Assistant/ Project Specialist, HR

Johnson Financial Group • Racine, WI

8h

About The Position

The Executive Assistant/ Project Specialist, HR supports the HR - Associate Experience team by coordinating programs, events, learning opportunities and associate communications, while providing executive administrative support to the Chief Human Resources Officer (CHRO). The role manages operational details, anticipates needs, organizes competing priorities and helps bring HR initiatives from planning through execution.

Responsibilities include providing proactive administrative support to the CHRO; coordinating HR meetings and events; preparing presentations, reports, spreadsheets and correspondence; and handling sensitive information with discretion. The position also provides day-to-day administrative support across the HR team, coordinates associate events and recognition programs, supports onboarding and learning and development activities, and maintains Associate Experience communications, internal resources and intranet content.

Requirements

• Demonstrated experience in administrative or executive support, with experience coordinating programs, events or related activities.
• Strong organizational and time-management skills, including the ability to manage multiple priorities and details.
• Proactive approach, including the ability to anticipate needs, take initiative and follow through.
• Strong interpersonal skills and ability to work effectively with executives, leaders, associates and internal partners.
• Resourcefulness and ability to find solutions when the path forward is not immediately clear.
• Strong proficiency in Microsoft Outlook, PowerPoint, Word and Excel.

Nice To Haves

• Bachelor’s degree preferred; relevant work experience may be considered in lieu of a degree.
• SharePoint experience is helpful.

Responsibilities

• Provide proactive administrative support to the CHRO, including calendar management, meeting coordination and day-to-day needs.
• Anticipate upcoming needs and prepare the CHRO for meetings, presentations, events and key activities.
• Coordinate HR team meetings and events, including scheduling, logistics, materials and communications.
• Prepare presentations, reports, spreadsheets, correspondence and other materials.
• Handle sensitive and confidential information with discretion and sound judgment.
• Provide day-to-day administrative and coordination support across the HR team, including ordering supplies, organizing materials, maintaining program information and resources, and coordinating mailings.
• Coordinate large-scale associate events and recognition programs from planning through execution.
• Manage event timelines, communications, registrations, materials, vendors, supplies and logistics, and provide on-site or day-of support as needed.
• Partner with internal teams and stakeholders to ensure events are organized, well-communicated and successfully executed.
• Coordinate new associate onboarding and orientation activities.
• Coordinate learning and development programs, including schedules, participant communications, materials and session logistics.
• Promote learning and development opportunities through internal communications and outreach.
• Collect and organize participant feedback to evaluate session effectiveness and identify opportunities for improvement.
• Partner with program owners and facilitators to provide an organized, positive participant experience.
• Coordinate recurring Associate Experience communications and program messaging.
• Create, update and maintain internal resources, program information and intranet content.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed