Executive Assistant (HR)
Seattle Housing Authority•Central Office - Seattle, WA
•Onsite
About The Position
The Seattle Housing Authority is seeking an Executive Assistant (HR) to provide highly confidential and responsible administrative support to the Human Resources Director and other senior team members. The role interfaces with high-level leaders, exercises discretion and initiative, and reflects executives’ style and agency policy. The position is located at 101 Elliott Ave W, Seattle, WA 98119, with an opportunity for part-time remote work depending on the position.
Requirements
- Three years of work experience as an administrative assistant or in a related field.
- Bachelor’s degree in business, public administration, or a related field; an equivalent combination of education and experience providing the necessary background is acceptable.
Responsibilities
- Provide complex executive support for senior management.
- Coordinate meeting schedules, arrange appointments, and manage calendars.
- Independently answer phone calls and emails and handle routine correspondence.
- Represent the director and act as a liaison with other departments and external agencies.
- Assist with confidential issues, discipline, performance appraisals, and training programs.
- Conduct research and collect data for assignments and projects.
- Perform data management, technical reporting, and website updates.
- Coordinate office management functions, including communications plans, purchasing, and timesheets.
- Participate in personnel activities, including interviews and developing interview materials.
- Manage contracts, vendor payments, and budget proposals while ensuring compliance with safety and health guidelines.
- Prepare vendor payments within budgetary constraints, track payments, and maintain supplies and equipment inventory.
- Coordinate meeting agendas, track action items, and ensure monthly reports are submitted on time.
- Track budgets and coordinate team events.
- May lead or carry out special research, projects, and reports, and make policy and procedure recommendations.
Benefits
- Competitive salary
- Medical, dental, and vision insurance
- Public Employees’ Retirement System (PERS)
- Generous paid leave and holidays
- Reasonable hours
- Opportunity for part-time remote work, depending on the position
- On-the-job training and growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Senior
