Executive Assistant (Hr Division)

FDIHB • Fort Defiance, AZ

5d

About The Position

The Executive Assistant supports the HR Division and CHRO Office by screening calls and visitors, managing schedules, handling information requests, preparing correspondence and reports, coordinating travel and meetings, maintaining records and budgets, and performing other assigned duties. The role requires three years of direct work experience, an associate degree in Business Administration or a related field, and a valid, unrestricted, insurable driver’s license. Resumes and references are required. Applicants must email a degree or transcripts to Elvera [email protected]. Navajo/Indian preference applies: qualified enrolled members of the Navajo Nation receive primary preference, members of other federally recognized tribes receive secondary preference, and other candidates are considered after preference-eligible candidates.

Requirements

• Three years of direct work experience.
• Associate degree in Business Administration or a related field.
• Valid, unrestricted, insurable driver’s license.
• Resumes and references are required.
• Applicants must email a degree or transcripts to Elvera [email protected].

Responsibilities

• Screens calls and visitors to the CHRO Office, refers them to appropriate staff, and forwards matters requiring the CHRO’s attention.
• Schedules appointments, meetings, luncheons, and other events for HR Division staff.
• Handles information requests and resolves or assists in resolving concerns.
• Processes paperwork, conducts research, answers phones, and prepares presentations and reports using software such as Microsoft Office, including Excel and PowerPoint.
• Reviews incoming correspondence, determines appropriate action, and sometimes prepares responses before forwarding correspondence to the CHRO.
• Reviews outgoing correspondence and reports prepared by professional services under the CHRO, checking format, mathematical accuracy, grammar, coordination of facts, and compliance with established policy.
• Makes travel arrangements for HR Division employees and prepares and submits travel vouchers with accurate cost calculations.
• Coordinates travel and prepares itineraries; keeps current with policy changes to prevent processing delays and reimbursement errors.
• Arranges conferences, meetings, and workshops; coordinates information and prepares materials for discussion in consultation with the CHRO.
• Takes and transcribes meeting minutes in accordance with organizational policy.
• Maintains HR Division records and budget, tracks fund status, applies correct accounting and object class codes, and identifies and justifies purchases and services.
• Checks funding requests against account balances to ensure funds are available.
• Prepares recurring monthly, quarterly, and annual reports on account balances and fund status.
• Reconciles monthly credit card statements.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree