Executive Assistant - Construction and Commissioning

ATC•Pewaukee, WI

About The Position

ATC is seeking an Executive Assistant to serve as an operational partner to executive leaders, helping maximize their effectiveness, strengthen collaboration, and move critical priorities forward. The role supports multiple executives, departments, and enterprise initiatives while working with employees across all levels, customers, business partners, community stakeholders, and industry contacts. It combines executive support, project coordination, communications, and organizational effectiveness in a dynamic environment. The Executive Assistant manages complex calendars and priorities; coordinates meetings, events, travel, and executive communications; and handles confidential information with discretion. The role also coordinates cross-team work, maintains administrative records and systems, supports leader development, manages projects and committee activities, improves processes, and prepares business reports and presentations. Additional business operations support includes budget and expense tracking, maintaining SharePoint sites, coordinating surveys and reporting, and providing accurate information to support decision-making. The targeted base pay is $34.48 to $40.23 per hour. The total rewards package includes an annual incentive bonus, employer-sponsored pension plan, 401(k) match, HSA contribution, life and disability insurance, health care benefits, time-off plans, and flexible work arrangements. The position is full-time. One opening is available.

Requirements

High school diploma.
At least three years of experience supporting executives or senior leaders, or an equivalent combination of education and experience.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated organizational, prioritization, and problem-solving capabilities.
Ability to handle confidential and sensitive information appropriately.
Ability to adapt quickly to changing priorities and emerging business needs.

Nice To Haves

Associate's or bachelor's degree in Business or a related field.
Experience supporting multiple executives or business functions.
Experience with drafting.
Experience with Concur, Workday, Oracle, SharePoint, or similar business systems.
Experience using AI-powered productivity tools such as Microsoft Copilot.
Knowledge of budgeting, expense management, forecasting, or financial reporting processes.

Responsibilities

Manage complex executive calendars, priorities, and scheduling conflicts.
Plan and coordinate meetings, agendas, leadership events, and executive communications.
Organize executive travel, conferences, off-site meetings, and large-scale onsite events.
Serve as a liaison between executives, employees, customers, business partners, and community stakeholders.
Handle sensitive and confidential information professionally and discreetly.
Support multiple executives, departments, and enterprise initiatives; coordinate work across teams to keep priorities on track.
Maintain records, files, systems, and administrative processes, and provide backup support to ensure continuity across the Executive Suite.
Support leader development and continuing education activities.
Independently manage assigned projects and special initiatives; participate in company committees and enterprise programs.
Organize and track project activities, and identify opportunities to simplify processes, improve workflows, and increase efficiency.
Use technology, automation, and AI tools to reduce administrative burden and improve outcomes.
Draft and prepare reports, dashboards, presentations, and data summaries.
Assist with departmental budget tracking, forecasting, and expense reporting.
Maintain SharePoint sites and business systems; coordinate surveys and reporting activities.
Provide leaders with accurate, timely information to support decision-making.