Executive Assistant - Construction and Commissioning

ATC•Pewaukee, WI

10d•$34 - $40

About The Position

ATC is seeking an Executive Assistant to serve as an operational partner to executive leaders and support enterprise initiatives. The role helps executives maximize their effectiveness, strengthens collaboration across the organization, and keeps critical priorities moving forward. It involves working with leaders, employees at all levels, customers, community partners, and industry contacts, while providing executive support, project coordination, communications, and organizational support. The Executive Assistant manages executive calendars, meetings, travel, communications, and events; coordinates work across executives, departments, and enterprise initiatives; and independently manages projects and process improvements. The position also supports business operations by preparing reports and presentations, assisting with budget and expense activities, maintaining business systems, and providing accurate information for decision-making.

Requirements

High school diploma.
Three or more years of experience supporting executives or senior leaders, or an equivalent combination of education and experience.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated organizational, prioritization, and problem-solving capabilities.
Ability to manage confidential and sensitive information appropriately.
Ability to adapt quickly to changing priorities and emerging business needs.

Nice To Haves

Associate's or Bachelor's degree in Business or a related field.
Experience supporting multiple executives or business functions.
Experience with drafting.
Experience with Concur, Workday, Oracle, SharePoint, or similar business systems.
Experience using AI-powered productivity tools such as Microsoft Copilot.
Knowledge of budgeting, expense management, forecasting, or financial reporting processes.

Responsibilities

Manage complex executive calendars, priorities, and scheduling conflicts.
Plan and coordinate meetings, agendas, leadership events, and executive communications.
Plan and organize executive travel, conferences, off-site meetings, and large-scale onsite events.
Serve as a liaison between executives, employees, customers, business partners, and community stakeholders.
Handle sensitive and confidential information professionally and discreetly.
Support multiple executives, departments, and enterprise initiatives.
Coordinate work across teams to keep priorities on track.
Maintain records, files, systems, and administrative processes.
Provide backup support and help ensure continuity across the Executive Suite.
Support leader development and continuing education activities.
Independently manage assigned projects and special initiatives.
Participate in company committees and enterprise programs.
Organize and track project activities to improve visibility and execution.
Identify opportunities to simplify processes, improve workflows, and increase efficiency.
Use technology, automation, and AI tools to reduce administrative burden and improve outcomes.
Draft and prepare reports, dashboards, presentations, and data summaries.
Assist with departmental budget tracking, forecasting, and expense reporting.
Maintain SharePoint sites and business systems.
Coordinate surveys and reporting activities.
Provide leaders with accurate and timely information to support decision-making.