Executive Assistant Jobs

About The Position

Requirements

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
• High level of professionalism and discretion, exhibiting sound judgement and ability to maintain confidentiality.
• Excellent organizational and time management skills.
• Ability to multitask and prioritize effectively, with a resourceful, can-do attitude.
• Proactive and exhibits job ownership.
• Ability to pay attention to detail.
• Team player with fine-tuned interpersonal skills and the ability to cultivate productive working relationships.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Coordinate and manage all Board functions and provide administrative support to the Directors and Executives, including maintaining the Executive and Board of Directors calendar and events, including scheduling meetings, appointments, and organizing catering when necessary. May also involve coordinating travel arrangements and basic bookkeeping tasks.
• Attend all Board and Board Committee meetings. Prepare agendas, collect and organize documents for meeting packages, record detailed and effective minutes, facilitate the presentation of information during meetings, and follow up on action items. Responsible for maintaining a schedule of items that are required for presentation to the directors on a recurring and/or regular basis to ensure that all relevant regulatory and compliance requirements are met.
• Handle incoming and outgoing communications that involve the Board of Directors or Executive Management, including emails, memos, phone calls, and other written correspondence. Disseminate information and act as the point of contact among executives, directors, shareholders and others.
• Draft, edit, and proofread documents, reports, and presentations. Maintain comprehensive and accurate corporate records, documents, and reports.
• Maintain the library of company policies and governing documents, including ensuring that all approved updates are properly documented and communicated.
• Assist in the planning and execution of special projects and initiatives. Conduct research and prepare information to assist the CEO and CFO and other executives in the development of plans, documents, or reports.
• Assist with the preparation of the Annual Report to Shareholders and planning the Annual Shareholder meeting.
• Maintain the highest level of confidentiality and discretion in handling sensitive information.
• Routinely perform a wide variety of support duties.
• Other duties as directed by the CEO, CFO and the Board of Directors.

Benefits

• Comprehensive benefits package including health insurance, retirement plans, bonuses, and paid time off.
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance