Executive Assistant – Business Operations & AI Tools

BruntWork

2d•Remote

About The Position

The Executive Assistant – Business Operations & AI Tools supports the owner of a holding company with several small businesses at different stages, including Tooth Hurt, a service that connects dental offices with local patient inquiries. The role focuses on execution: completing practical work that AI cannot do and keeping tasks moving without requiring repeated follow-up. The owner uses AI tools extensively. This is a full-time remote position working Los Angeles business hours, Monday through Friday, 9:00 AM to 5:00 PM Pacific Time, for 40 hours per week. Lunch is typically around noon, with flexibility based on calls and tasks. The position is listed as an independent contractor. The assistant provides administrative and personal support, handles research and special projects, and uses tools such as ChatGPT and Claude to draft, summarize, and research before organizing the results. Applicants should be comfortable speaking by phone with small-business owners and front-desk staff. Excellent spoken and written English is required; Spanish is a strong plus. The role requires organization, reliability, initiative, follow-through, technology skills, and independent use of AI tools. Prior lead-generation experience is a plus. Perks listed include permanent work from home, immediate hiring, and health insurance coverage for eligible locations. Applicants must complete the application, assessment questions, technical check, and voice recording. Hourly pay is established based on application performance; applications with all requirements fulfilled receive priority review. Only CVs submitted in English will be considered.

Requirements

Comfort and confidence speaking by phone with small-business owners and front-desk staff; this is essential.
Excellent spoken and written English.
Organized, detail-oriented, and reliable.
Keeps a tracking sheet without being asked.
Tech-savvy with Gmail, Google Workspace, and Google Business Profile, and quick to learn new tools.
Experienced with AI tools such as ChatGPT and Claude and able to use them independently.
Takes initiative, follows through, and is positive and energetic.

Nice To Haves

Spanish language skills.
Prior experience in lead generation.

Responsibilities

Triage the owner's business inbox daily, respond to routine messages using approved templates, and flag messages requiring the owner's attention.
Manage the owner's calendar, reminders, and confirmations.
Download monthly bank, brokerage, and credit card statements for each company and file them in the correct Google Drive folders using the established naming convention.
Keep Google Business Profile and online directory listings current, including weekly posts, review responses, and consistency fixes.
Compile weekly advertising numbers into a simple report without making changes to ad accounts.
Handle personal-assistant tasks and requests, completing them or keeping them moving.
Coordinate shared plans, scheduling, and follow-ups with family, vendors, and others as needed.
Maintain a running list of delegated tasks so that nothing is lost.
Conduct ad hoc research, groundwork, and coordination across the owner's businesses and new ventures.
Take on special projects and see them through.
Use ChatGPT, Claude, and similar tools to draft, summarize, and research, then clean up and file the results.