Executive Assistant Jobs

About The Position

Requirements

• Minimum of 5–8 years of high-level administrative or executive support experience (prior experience supporting senior executive or non-profit leadership highly preferred)
• Bachelor’s degree preferred, or an equivalent combination of education and executive support experience in lieu of degree.
• Active commitment to the mission of the Catholic Church, with a solid understanding of diocesan governance, ecclesial structure, and Catholic identity.
• Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) and modern office productivity tools.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple priorities simultaneously in a fast-paced environment.
• Sound judgment, composure under pressure, and strict adherence to confidentiality.
• Ability to work collaboratively and effectively with clergy, lay leadership, and external stakeholders.
• Professional demeanor reflective of the values and mission of the Diocese of Raleigh.
• Employment is contingent upon passing a criminal background and reference check; must complete Diocese-sponsored Safe Environment Training upon hire.

Nice To Haves

• Proficiency in both English and Spanish (written and spoken).
• Prior administrative experience within a Catholic parish/church, chancery, or other religious or non-profit organization.

Responsibilities

• Oversee daily operations and workflow for the Office of the Vicar General to optimize office efficiency.
• Manage complex executive calendars, schedule priorities, coordinate travel arrangements, and maintain expense records.
• Monitor, coordinate, and track follow-through on key operational projects and initiatives assigned by the Vicar General.
• Anticipate administrative needs and execute projects with minimal direct supervision.
• Serve as the principal administrative contact for the office.
• Triage incoming inquiries, research and draft high-level correspondence, and handle sensitive or confidential matters with absolute discretion.
• Organize administrative details, prepare meeting agendas/materials, and oversee follow-up actions for diocesan meetings, committees, and special programs.
• Build and maintain collaborative, positive working relationships with clergy, parish leadership, chancery staff, board members, and external community partners.
• Other duties as assigned.

Benefits

• medical
• dental
• vision
• life and long-term disability insurance
• PTO
• a generous 403(b) plan