Executive Assistant

United States Space Force • Patrick AFB, FL

2d

About The Position

The Executive Assistant serves as the Senior Ranking AFRC Commander’s and Vice Commander’s executive assistant in a Total Force Enterprise stand-alone wing environment. The role supports the Air Force Reserve Command’s only Personnel Recovery organization element and provides information, assistance, and advice regarding official organizational functions. The position also serves as Administrative Support Specialist for the Commander (920 RQW/CC), managing day-to-day security, travel administration, internal controls, human resource management, and other administrative support for the Commander, Vice Commander, Command Chief, and other command staff administrative positions. The role includes broad office management responsibilities and the development of comprehensive plans and strategies to integrate day-to-day and long-range calendars, assignments, actions, and activities requiring senior leader involvement. The Executive Assistant also interfaces with military, governmental, and private-sector organizations on visits and protocol matters, and coordinates protocol issues arising from official functions. Work may require travel away from the normal duty station on military or commercial aircraft. The employee must be able to obtain and maintain a Secret clearance.

Requirements

• U.S. citizenship is required.
• Must be able to obtain and maintain a Secret clearance.
• Must meet one of the qualification pathways: one year of specialized experience at the GS-07 level or equivalent; a master’s or equivalent graduate degree, two full years of progressively higher-level graduate education leading to such a degree, or an LL.B. or J.D. in a relevant field; or a qualifying combination of education and experience totaling at least 100% of the requirements.
• Specialized experience includes applying protocol regulations and procedures for official functions and distinguished visitor/visiting VIP visits; advising on administration, personnel, budget, security, and travel programs; managing workload to meet suspense deadlines; and recommending courses of action to resolve administrative issues.
• Merit promotion applicants must meet applicable federal time-in-grade requirements; one year at GS-07 is required for the GS-09 level when TIG applies.
• Knowledge of analytical and evaluative methods for identifying and resolving procedural issues related to the program area.
• Knowledge of protocol regulations, procedures, and instructions applicable to military and civilian leaders.
• Knowledge of management principles and analytical and evaluative techniques for recommending solutions to staffing and administrative procedure problems.
• Ability to communicate effectively orally and in writing, and to plan, organize, and coordinate office administration workloads to meet suspense deadlines.
• Ability to apply security, travel, personnel, budget, and supply regulations, procedures, and practices to office requirements.
• Ability to handle very sensitive issues with discretion.
• If using education to qualify, submit college transcripts; qualifying foreign education must be shown to be equivalent to conventional U.S. education.
• Must register for Selective Service if male, as applicable.
• May be required to attend protocol, administration, and human relations training.
• Applicants must clearly identify duties, responsibilities, and hours per week for part-time or unpaid experience claimed.

Responsibilities

• Serve as executive assistant to the Senior Ranking AFRC Commander and Vice Commander in a Total Force Enterprise stand-alone wing environment.
• Provide administrative support to the Commander (920 RQW/CC), Vice Commander, Command Chief, and other command staff administrative positions.
• Manage day-to-day security, travel administration, internal controls, human resource management, and other administrative support functions.
• Act as an interface with military, governmental, and private-sector organizations for visits and protocol matters.
• Coordinate protocol issues arising from official functions.
• Perform a wide variety of office management duties.
• Develop comprehensive plans and strategies integrating day-to-day and long-range calendars, assignments, actions, and activities requiring senior leader involvement.
• Plan and coordinate administrative functions and provide information, assistance, and advice regarding official organizational functions.
• Travel away from the normal duty station when required.

Benefits

• Federal employees receive a comprehensive benefits package; the specific benefits offered depend on position type and should be confirmed with the hiring agency.
• PCS may be paid if authorized under the Joint Travel Regulations and Air Force regulations.
• Recruitment incentive may be authorized.
• Relocation incentive may be authorized.
• Disabled veteran leave may be available to eligible federal employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior