Executive Assistant, Research and Development

Orion Pharma•Boston, MA

16h•Hybrid

About The Position

Orion Pharma is seeking an Executive Assistant to provide proactive administrative and operational support to senior leaders in its growing US Research & Development organization. Based in the Cambridge, Massachusetts office, this role supports teams in the United States and internationally and requires regular on-site presence, with flexibility for a hybrid arrangement. The Executive Assistant will manage complex schedules and business processes, support meetings and events, coordinate travel, and serve as a central contact for internal and external stakeholders. The role also works closely with a global network of R&D assistants, providing day-to-day support, coordinating activities, and balancing workloads to promote efficient and consistent ways of working. Success requires strong organization, sound judgment, discretion, independence, and the ability to manage competing priorities while fostering collaboration across a global organization.

Requirements

Associate's or bachelor's degree preferred, or an equivalent combination of education and relevant experience.
At least 5 years of experience supporting senior executives, preferably in pharmaceutical, biotechnology, healthcare, or another highly regulated industry.
Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Experience managing complex calendars, travel arrangements, meetings, and multiple concurrent priorities.
Exceptional written and verbal communication skills in English.
Strong attention to detail and commitment to high-quality work.
Ability to handle highly confidential and sensitive information with discretion and professionalism.

Nice To Haves

Strong interpersonal skills and a collaborative, service-oriented approach.
Experience supporting international leadership teams in a matrix organization.
Outstanding organizational, project coordination, and problem-solving skills.
Ability to work independently while building strong partnerships across functions and geographies.
Flexible and adaptable mindset, with the ability to thrive in a rapidly evolving environment.
Ability to anticipate needs, identify solutions, and take initiative.
Project management skills and a growth mindset, with curiosity and initiative to explore new technologies, AI-enabled solutions, and innovative ways of working.

Responsibilities

Manage complex calendars, coordinate meetings, and ensure timely follow-up on key actions.
Coordinate domestic and international travel, including itineraries, accommodations, and logistics.
Support expense reporting and reimbursement processes in accordance with company policies.
Draft, edit, proofread, and format correspondence, reports, and presentations.
Organize leadership meetings, workshops, scientific events, conferences, and team activities.
Coordinate interactions with external collaborators, research partners, vendors, and service providers.
Support confidentiality agreements, scheduling, and meeting logistics for external engagements.
Serve as a key contact for visitors, candidates, and business partners.
Assist with new employee onboarding in coordination with HR, IT, and facilities teams.
Support recruitment by scheduling interviews and coordinating candidate travel.
Help track budgets, vendor contracts, and administrative expenditures.
Coordinate procurement activities and support relationships with external suppliers and service providers.
Contribute to continuous improvement of administrative processes and ways of working.
Work with a global network of R&D assistants to coordinate support activities and balance workloads.