Executive Assistant

Loenbro • Dallas, TX

2d • Onsite

About The Position

Loenbro, LLC is seeking an Executive Assistant in Dallas, Texas, to serve as a strategic partner and force multiplier for a Loenbro Executive. The role enables focus on the company’s highest operations priorities and calls for exceptional judgment, discretion, anticipation, information synthesis, and follow-through across a complex organization. The Executive Assistant acts as an extension of the Executive by managing time, travel, communications, preparation, and coordination of critical initiatives.

The position is based in an indoor office setting with controlled temperature and may involve visits to outdoor industrial sites, including exposure to weather extremes, noise, dust, chemicals, or other environmental factors. Travel may comprise up to 10% of the role. The employee must comply with applicable safety regulations, PPE requirements, and Loenbro’s EH&S policies. The role reports to a Loenbro Executive and is classified as non-exempt.

Requirements

• At least 5 years of experience in an Executive Assistant role supporting a C-suite-level executive.
• Advanced organizational and time-management skills, with the ability to manage competing priorities seamlessly.
• Polished, professional presence, sound judgment, and maturity.

Nice To Haves

• Industry experience.
• Bachelor’s or master’s degree.

Responsibilities

• Own and optimize the Executive’s calendar and time, align priorities, resolve conflicts, and ensure preparedness for meetings, travel, and reviews.
• Manage communications as an extension of the Executive, including email triage, drafting executive-level responses, and translating inputs into actions.
• Prepare concise briefings, re-reads, KPI insights, and meeting materials for internal and external engagements, highlighting risks, decisions, and priorities.
• Coordinate end-to-end travel, site visits, and executive logistics, ensuring readiness, compliance, and effective engagement with teams and customers.
• Coordinate across Operations and functional leaders to gather, synthesize, and present information for executive reviews and strategic initiatives.
• Track progress, risks, and dependencies across operational and strategic initiatives, ensuring visibility and follow-through without decision authority.
• Monitor relationships, personnel dynamics, and emerging risks; proactively surface issues, opportunities, recommendations, and required actions.
• Perform other duties as needed to support business operations.

Benefits

• Competitive salary.
• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off (PTO) and holiday pay.
• Life and disability insurance.
• Professional development and training opportunities.
• Employee assistance program (EAP).
• Comprehensive benefits package and rewards; benefits eligibility may vary based on employment classification and hours worked.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed