Court of Appeals Judicial Executive Assistant

Minnesota Judicial Branch•Saint Paul, MN

2d•$29 - $46•Hybrid

About The Position

The Minnesota Court of Appeals seeks a resourceful and proactive Judicial Executive Assistant to provide legal administrative support to attorneys in central staff and the court administrator. The position requires independent judgment, accuracy, attention to detail, commitment to high-quality work, the ability to manage multiple tasks without close supervision, and strong interpersonal and communication skills. The Judicial Executive Assistant reports to both the court administrator and the chief staff attorney. This is a full-time, non-exempt position classified as a Judicial Executive Assistant. It is hybrid, with work conducted primarily at the Minnesota Judicial Center and the opportunity to work remotely one day per week. Core business hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Training takes place in person at the Minnesota Judicial Center in St. Paul, Minnesota. The expected starting salary is $29.42–$37.55 per hour ($61,429–$78,404 annually). The full hourly salary range is stated as $29.42–$45.67; the posting lists the annual range as $61,429–$78,404. The role is eligible for State of Minnesota employee benefits. The position requires typing for extended periods and the ability to sit, stand, walk, bend, squat, lift, and transfer items weighing up to 25 pounds.

Requirements

High school diploma or equivalent.
Three years of experience working in a legal setting.
Proficiency with Microsoft Word, Microsoft SharePoint, Microsoft PowerPoint, and Adobe Acrobat.
Excellent English grammar, spelling, punctuation, and standard legal citation skills for editing and proofreading.
Ability to generate, revise, manage, and upload electronic documents.
Ability to communicate clearly, concisely, and professionally, orally and in writing, with diverse groups of people.
Ability and willingness to learn and work with new software programs and applications.
Ability to coordinate and prioritize duties in a fast-paced professional environment.
Ability to establish and maintain effective working relationships.
Ability to handle sensitive and confidential information appropriately and in compliance with applicable court rules, policies, and statutes.
Ability to type for extended periods and to sit, stand, walk, bend, squat, lift, and transfer items up to 25 pounds.

Nice To Haves

Familiarity with court e-filing systems.
Proficiency in Microsoft Excel.
Familiarity with Microsoft Teams, Zoom, and OWL smart video conferencing.
Paralegal certification and/or a college degree.
Previous experience working in a legal-support position.

Responsibilities

Assist judges, staff attorneys, and other court staff with memoranda, proposed orders, and opinions.
Generate, format, proofread, and revise draft documents using proper legal citations and court standards; maintain electronic files and version history.
E-file and distribute orders and other court documents.
Compile and route documents through SharePoint and email.
Maintain the internal conflicts-management system within the electronic case-management system.
Assist in preparing continuing legal education, law clerk training, and other educational materials, including developing PowerPoint presentations.
Provide backup coverage for other central staff Judicial Executive Assistants, including reviewing, processing, and routing court filings.
Provide backup coverage for the scheduling team, including running and evaluating reports of cases ready for scheduling, scheduling and calendaring cases, and generating and distributing notices in the case-management system.
Create the annual court calendar and judicial panel assignments under the direction of the court administrator.
Plan and coordinate educational outreach oral argument travel calendars under the direction of the court administrator.
Plan, onboard, and train new judges, law clerks, court staff, and interns under the direction of the court administrator.
Attend committee, workgroup, and bench meetings in the court administrator’s absence.
Review, revise, and update training materials for new employees, court policies, and court procedures.
Order and maintain supplies and stationery for judges and staff.
Schedule and coordinate meetings, conferences, special events, and outside-organization activities for judges and court staff.
Respond to inquiries from attorneys, court staff, and the public about pending matters and court procedures while protecting confidential information and documents.
Collaborate with judges and court staff to support efficient workflow and timely completion of the court’s work.
Perform other duties as assigned.