Judicial Assistant, Circuit Court
About The Position
The Judicial Assistant provides responsible administrative, secretarial, and clerical support to the Honorable Gabriel Ermine. The role performs high-confidentiality administrative and clerical work and supports the judge’s caseload and office operations. Duties include preparing and organizing case materials, coordinating court activities and services, processing electronically filed documents, managing calendars and correspondence, and interacting with court personnel and the public. The role requires careful attention to detail, strong organization and communication skills, knowledge of court procedures and legal terminology, and the ability to maintain confidentiality and work in stressful situations.
Requirements
- High school diploma or GED.
- Two years of college or vocational school education in paralegal studies, secretarial skills, computer operation, or a closely related field, and four years of experience as a legal secretary or paralegal; or an equivalent combination of education and experience. Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.
- Exceptional written and verbal communication skills.
- Ability to e-file court documents and implement a paperless process.
- Ability to organize documents electronically.
- Intermediate to advanced computer skills and proficiency in a technologically driven environment.
- Ability to type memoranda, briefs, drafts, and opinions in standard format.
- Knowledge of court procedures and basic legal terminology.
- Strong organizational skills and close attention to detail.
- Ability to work in stressful situations and interact openly and cordially with diverse people.
- Ability to maintain confidentiality.
Responsibilities
- Provide organizational support for the judge’s caseload, including preparing orders and docketing jury instructions and a list of pending cases.
- Order jurors and coordinate in-house services, such as interpreters.
- Review case files for accuracy, format compliance, and completeness before submitting them to the judge.
- Compose and/or edit correspondence, memoranda, directives, notices, orders, and other documents while observing strict confidentiality.
- Prepare yearly financial disclosure forms, make travel arrangements, and process travel vouchers.
- Prepare and maintain the judge’s court and professional calendar.
- Schedule and coordinate motions, hearings, and conferences.
- Process electronically filed documents.
- Screen calls and visitors to the judge’s office.
- Establish working relationships with judges, court personnel, attorneys, law enforcement, social services, witnesses, and the general public.
- Perform other logically assigned duties as needed.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
