Judicial Assistant, Circuit Court

15th Judicial Circuit Court • Main - 205 N. Dixie Hwy West Palm Beach, FL

2d

About The Position

The Judicial Assistant provides responsible administrative, secretarial, and clerical support to the Honorable Sarah Sherman. The position handles high-confidentiality and high-responsibility tasks, supporting the judge’s caseload and court and professional activities.

The role includes preparing and processing court documents, reviewing case files for accuracy and completeness, coordinating hearings and other proceedings, maintaining calendars, and communicating with court personnel, attorneys, law enforcement, social services, witnesses, and the public. The position may also be assigned other duties that are logical to the role.

Requirements

• High school diploma or GED, plus two years of college or vocational school education in paralegal studies, secretarial skills, computer operation, or a closely related field, and four years of experience as a legal secretary or paralegal; or an equivalent combination of education or experience. Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.
• Exceptional written and verbal communication skills.
• Ability to e-file court documents and implement a paperless process.
• Ability to organize documents electronically.
• Intermediate to advanced computer skills and proficiency in a technologically driven environment.
• Ability to type memoranda, briefs, drafts, and opinions in standard format.
• Knowledge of court procedures and basic legal terminology.
• Strong organizational skills, attention to detail, and ability to work in stressful situations.
• Ability to interact with a diverse set of people in an open and friendly manner.
• Ability to maintain confidentiality.

Responsibilities

• Provide organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and lists of pending cases, ordering jurors, and coordinating in-house services such as interpreters.
• Review case files for accuracy, format compliance, and completeness before submitting them to the judge.
• Compose and/or edit correspondence, memoranda, directives, notices, orders, and other documents while maintaining strict confidentiality.
• Prepare yearly financial disclosure forms, make travel arrangements, and process travel vouchers.
• Prepare and maintain the judge’s court and professional calendar.
• Schedule and coordinate motions, hearings, and conferences.
• Process electronically filed documents.
• Screen calls and visitors to the judge’s office.
• Establish working relationships with judges, court personnel, attorneys, law enforcement, social services, witnesses, and the general public.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED