Executive Assistant Jobs

About The Position

Requirements

• Must possess a high school diploma or GED
• 3+ years’ administrative experience supporting senior level executives
• Excellent verbal and written communication skills
• Polite and considerate to visitors, co-workers and management team
• Independent judgment is required to plan, prioritize and organize diversified workload
• Ability to work with and secure confidential information
• Customer service oriented with the ability to work well with others as part of a team
• Organized, have the ability to multi-task, and work with minimal supervision in a fast paced-environment
• Advanced proficiency in using Microsoft Office, to include: MS Outlook, MS Word, MS Excel and MS PowerPoint
• Neat, well-groomed and professional in appearance
• Dress in a professional manner
• Able to sit for extended periods of time

Nice To Haves

• Associate’s Degree preferred

Responsibilities

• Provide administrative support to include word processing, photocopying/scanning/faxing, filing and scheduling
• Perform duties such as answering the phone, greeting guests, coordination of meetings and travel
• Order and stock office supplies
• Coordinate mailings
• Work on special projects
• Schedule and organize activities such as meetings, travel, conferences
• Support the Regional and Home Office Associates
• Perform word processing
• Create and develop visual presentations for the Executive Leadership
• Establish, develop, maintain and update filing systems
• Update and upload to the Data Management System
• Retrieve information from files as needed
• Sort and distribute mail
• Draft written responses or replies by phone or e-mail when necessary
• Respond to regularly occurring requests for information
• Answer incoming calls
• Take messages or fields/answer all routine and non-routine questions
• Work in cooperation with other Administrative Assistants to cover phones
• Greet and direct incoming visitors and guests in a professional and friendly manner
• Act as a liaison with other departments
• Handle confidential and non-routine information
• Work independently and within a team on special projects
• Assist with planning and coordinating presentations, disseminating information, coordinating direct mailings, etc.
• Create general correspondences, memos, charts, tables, graphs, business plans, etc.
• Proofread copy for spelling, grammar and layout, making appropriate changes
• Handle travel reimbursements through the approval process
• Document/Reconcile corporate credit card expenses to corporate finance
• Assist in the ordering, receiving, stocking and distribution of office supplies
• Monitor office security, ensuring no unauthorized visitors gain access to the executive area
• Make travel arrangements as needed
• Complete all other duties as assigned by management

Benefits

• 401k
• Fulltime & Part-time Benefits Packages
• Training, Development & Career Laddering
• Great work-life balance
• Flexible Scheduling