Executive Assistant

Meritus Health • Hagerstown, MD

2d • $21 - $31

About The Position

Meritus Health is seeking a highly organized and dependable Executive Assistant to provide confidential administrative support for assigned Meritus Medical Group (MMG) and Meritus School of Osteopathic Medicine (MSOM) leaders and operations. The position supports one senior leader, one medical director, and three medical school associate deans. At least half of the role is dedicated to supporting the senior leader, with additional responsibilities involving department meetings, communications, projects, and administrative operations.

The successful candidate will manage competing priorities, anticipate needs, handle sensitive information, and adjust quickly when schedules or business needs change. The role requires minimal physical effort, with intermittent sitting and freedom of movement; occasional walking, bending, lifting, pulling, and reaching may be required. It also involves frequent concentration, sustained attention to detail, managing multiple assignments, and strong written and verbal communication.

Meritus describes its work environment as collaborative and caring, emphasizing learning, listening, hospitality, and helping one another.

Requirements

• Associate degree, or executive-assistant experience supporting senior leadership that may be considered in place of the degree.
• At least two years of general office experience.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, internet-based tools, and modern office technology.
• Demonstrated knowledge of office practices, procedures, and equipment.
• Strong organizational skills and the ability to manage multiple priorities with close attention to detail.
• Excellent written, verbal, interpersonal, and professional communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Flexibility, cultural awareness and sensitivity, a positive attitude, and a strong work ethic.

Nice To Haves

• Previous administrative-support experience at the executive level.

Responsibilities

• Manage complex calendars, schedule meetings, and resolve conflicting priorities.
• Coordinate calls, correspondence, and follow-up to support timely review, response, distribution, and document retention.
• Draft, prepare, and edit communications for internal and external audiences.
• Coordinate travel arrangements and assist with timely expense-report submission.
• Work with Information Technology to support connectivity and technology needs, including computers, phones, and tablets.
• Coordinate meetings for assigned leaders, workgroups, councils, and committees.
• Prepare agendas, presentations, spreadsheets, reports, and meeting materials.
• Record, prepare, and distribute accurate meeting minutes.
• Provide administrative support for the MMG Condominium Board and the MMG Physician and APP Meeting, each of which meets twice annually.
• Coordinate assigned projects, timelines, schedules, and follow-up activities.
• Organize and maintain electronic and physical filing systems.
• Exercise discretion and professional judgment when handling confidential information and sensitive administrative matters.
• Perform additional duties that support MMG and MSOM departmental objectives.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short- and long-term disability coverage
• Paid Time Off accruing from day one
• 401k plan
• Education assistance program
• Employee assistance program
• Potential shift differential for employees working evening, night, or weekend shifts

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree