Executive Assistant

Daikin•Eagan, MN

2d•Onsite

About The Position

Stevens Equipment Supply, a member of Daikin Industries, is seeking an Executive Assistant for its corporate office in Eagan, Minnesota. The role provides executive-level administrative and clerical support, including managing executive calendars and meetings, arranging travel, preparing correspondence and presentations, receiving visitors, and helping organize conferences and events. The position also provides general office and clerical support to other offices and interacts with customers as appropriate.

Requirements

High school diploma or GED equivalent.
6–8 years of experience.
Proficiency in Microsoft Word, Excel, and PowerPoint; the responsibilities also reference Access and Outlook.
Strong work ethic; polished, poised, and resourceful demeanor.
Strong relationship-building and interpersonal skills.
Exceptional written and verbal communication skills.
Excellent attention to detail.
Ability to interact professionally with internal and external personnel throughout the company.
Discretion in handling highly sensitive and confidential information.
Ability to learn quickly, work independently, and prioritize multiple tasks in a deadline-driven environment.
Ability to perform essential responsibilities with or without reasonable accommodations.

Nice To Haves

Associate’s degree in business or a related field.

Responsibilities

Manage and maintain executive schedules, appointments, travel, and conferences, including making changes as needed.
Answer and direct calls, take messages, and greet visitors.
Open, sort, and distribute correspondence, including email, faxes, and mail.
Read and analyze submissions, letters, agendas, and memos; determine their significance and forward them to appropriate personnel promptly.
Prepare reports and presentations, and collect and analyze information.
Develop and use historical information.
Record meeting discussions and prepare meeting minutes.
Maintain office-supply inventory, anticipate needs, and place orders.
Ensure office equipment operates and arrange maintenance when needed.
Coordinate finances and assist with budget preparation.
Train clerical staff on policies and procedures and arrange computer setup for new employees.
Prepare executive responses to routine memos, letters, and other correspondence.
Provide clerical and general office support to other offices.
Delegate tasks and responsibilities to other staff members when appropriate.
Interact with customers, help resolve issues, document complaints, develop appropriate courses of action, and report unresolved problems to executives.
Perform additional duties as required.