Executive Assistant

Sincere Corporation•Framingham, MA

2d•Hybrid

About The Position

Sincere is seeking an enthusiastic, resourceful Executive Assistant to support its Executive Team. Reporting to the Senior Executive Assistant, this entry-level role supports a broad range of company and personal responsibilities. It is suited to a recent graduate or someone early in their career; prior executive assistant experience is not required. The employee will receive guidance while building skills and taking on increasing responsibility. The role requires working in person at the Framingham, Massachusetts office 3–4 days per week, with occasional flexibility based on business and personal needs. Responsibilities include administrative support, meeting and travel coordination, workplace and team-event support, basic office technology assistance, and help for Finance, Accounting, and Operations. The role also includes researching and booking executive and family travel, handling household errands, and coordinating appointments and vendors. Sincere describes itself as a family of brands—including Punchbowl®, Lovebird®, Timehop®, and Memento®—that builds technology to help people connect and show care. Through the Sincere Foundation, the company supports organizations addressing basic needs and envisions a future in which everyone can celebrate, recognize milestones, and honor memories. The company describes its environment as fun, casual, and innovative, where hard work is recognized and rewarded. The base salary range is $50,000–$65,000, with actual salary varying based on skills and experience.

Requirements

A strong work ethic and examples of taking initiative through school, internships, part-time jobs, volunteering, or extracurricular activities.
Strong organizational habits and a system for tracking tasks.
Attention to detail and willingness to double-check work.
Clear, thoughtful communication; ability to listen closely, take notes, and ask questions when clarification is needed.
A proactive attitude and willingness to help when something needs attention.
Resourcefulness and curiosity, including knowing when to ask for support.
Comfort with everyday technology and eagerness to learn new tools and systems.
Openness to feedback and flexibility when plans or priorities change.
Good judgment and discretion when handling personal and company information.
A caring, dependable personality and a sense of humor.
Reliable transportation and flexibility to run local errands as needed.
Comfort working where personal and professional responsibilities overlap, including occasional interactions with children and pets.

Responsibilities

Support the Senior Executive Assistant with day-to-day administrative, business, and personal responsibilities for the Executive Team.
Assist with planning and setup for team meetings and travel summits.
Support the “Sincere Spirit” team with holiday celebrations and team activities throughout the year.
Help keep the workplace welcoming, organized, and stocked with office supplies, pantry essentials, and team merchandise.
Help resolve basic office technology issues and coordinate with vendors when additional support is needed.
Support Finance, Accounting, and Operations as needed.
Learn to anticipate needs, track details, and follow tasks through to completion.
Research and book executive and family travel, including flights, accommodations, transportation, and itineraries.
Handle household tasks and errands as needed, including shopping, returns, donations, appointments, and coordinating deliveries and installations.
Research service providers, schedule appointments, and follow up with vendors to keep requests moving.