Executive Assistant - Senior Executive Leadership - ProHealth Care

ProHealth Care • Waukesha, WI

2d • Hybrid

About The Position

ProHealth Care is seeking an experienced, personable, and highly organized Executive Assistant to support three members of its senior executive leadership team: the Chief Human Resources Officer, Chief Financial Officer, and Chief Medical Officer. The role provides executive administrative support in a fast-paced, collaborative environment and requires strong judgment, relationship-building skills, flexibility, and attention to detail.

The Executive Assistant manages executive schedules and meetings, prepares materials, coordinates logistics, handles correspondence and records, and supports special projects and organizational initiatives. The role also serves as a professional point of contact for leaders, employees, physicians, and external partners, while exercising discretion and confidentiality with sensitive information.

This is a first-shift role with typical hours of 7:30 a.m. to 4:00 p.m.; hours may occasionally vary with executive schedules and business needs. The position has a hybrid schedule, typically working onsite Tuesday through Thursday, with onsite days subject to change based on business needs.

Requirements

• High school diploma or equivalent.
• At least 6 years of administrative experience, ideally supporting senior leaders or executives.
• Strong organizational skills and ability to manage multiple priorities, deadlines, and changing schedules.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving skills, with the ability to exercise independent judgment.
• Professionalism and discretion when handling sensitive or confidential information.

Nice To Haves

• Outgoing, approachable personality and enjoyment of working with people.
• Positive energy, sense of humor, and team-first attitude.
• Confidence interacting with executives while making others feel comfortable and welcome.
• Enjoyment of variety and ability to shift gears when priorities change.
• Proactive, resourceful approach and ability to anticipate needs.
• Dependability, organization, and pride in being someone others can count on.
• Appreciation for a hard-working, collaborative workplace.

Responsibilities

• Manage complex calendars, coordinate meetings, anticipate scheduling needs, and help executives navigate competing priorities.
• Organize leadership meetings, prepare agendas and presentations, coordinate logistics, and track details and follow-up items.
• Build relationships with leaders, employees, physicians, and external partners while serving as a welcoming and professional point of contact.
• Manage correspondence, reports, presentations, records, and administrative processes accurately.
• Assist with special projects, executive priorities, events, and activities that contribute to organizational success.
• Handle executive communications and organizational information with discretion, sound judgment, and confidentiality.
• Take initiative to troubleshoot challenges and identify ways to improve processes and daily operations.
• Contribute a positive, flexible, and collaborative approach to the executive office.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED