Executive Assistant Jobs in Seattle, WA

About The Position

Requirements

• At least 5 years of experience supporting leaders in an executive assistant or similar administrative role.
• Experience managing complex calendars for multiple leaders across several time zones; Microsoft Outlook experience is preferred.
• Strong event-planning experience, including organizing team meetings, town halls, and other internal events.
• Hands-on experience managing expenses; Concur experience is preferred.
• Ability to complete a high volume of tasks and projects with little to no guidance while maintaining high quality.
• Impeccable attention to detail and ability to identify and correct errors in schedules, documents, and communications.
• Ability to make sound, timely decisions and respond with appropriate urgency to time-sensitive situations.

Nice To Haves

• Microsoft Outlook experience.
• Concur expense-management experience.

Responsibilities

• Provide comprehensive administrative support to multiple Accounting leaders and help manage their time and priorities.
• Manage complex calendars for several leaders across multiple time zones, including scheduling, rescheduling, and prioritizing meetings.
• Monitor Director meetings, priorities, and emails, and act as a proxy when appropriate to ensure timely responses and follow-through.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and visas.
• Prepare, submit, and reconcile accurate expense reports in compliance with company policies.
• Organize and execute team events, including town halls, offsites, and internal meetings, handling logistics, communications, and onsite support.
• Manage a high volume of tasks and projects with minimal guidance, meet deadlines, and adjust plans as priorities change.
• Make sound, timely decisions and respond with appropriate urgency to situations requiring quick action.
• Handle sensitive information with strict confidentiality and discretion, maintaining professionalism in interactions inside and outside the organization.
• Draft, review, and refine written communications, presentations, and meeting materials with attention to detail and clarity.
• Identify process and workflow improvements and contribute to initiatives that increase efficiency.
• Remain flexible and adaptable as business needs change, demonstrating ownership, bias for action, and high standards of quality and execution.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
• Voluntary life and AD&D insurance for employees and dependents
• Short- and long-term disability coverage
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off and leave, including PTO, vacation, or sick leave, subject to eligibility and program terms
• Mentorship, knowledge sharing, learning opportunities, and career growth