Executive Assistant II
About The Position
This Executive Assistant role provides high-level administrative support to multiple Directors in Accounting in a fast-paced, high-impact environment. The position involves managing complex calendars and email, coordinating domestic and international travel, processing expenses, and planning events. The successful candidate will anticipate needs, prioritize competing demands, exercise sound judgment, and maintain professionalism, confidentiality, and accuracy. The role is fully onsite at a Seattle office five days per week, with a 40-hour workweek and no option for overtime. Office hours are generally flexible around a 9:00 a.m. to 5:00 p.m. schedule, with occasional later hours to support events and key meetings. The position uses standard office productivity tools, including Microsoft Office and Outlook, and systems such as Concur. The team describes a collaborative, inclusive environment that values diverse perspectives, employee-led affinity groups, learning, mentorship, knowledge sharing, career growth, and work-life balance. This is a contract-to-hire position. The hourly pay range is $30.00–$35.00. If eligible, benefits for the temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave, including PTO, vacation, or sick leave. Benefit eligibility and terms may vary.
Requirements
- At least 5 years of experience supporting leaders in an executive assistant or similar administrative role.
- Experience managing complex calendars for multiple leaders across several time zones.
- Strong event-planning experience, including organizing team meetings, town halls, and other internal events.
- Hands-on experience managing expenses, with attention to detail and policy compliance.
- Ability to complete a high volume of tasks and projects with little to no guidance while maintaining high quality.
- Impeccable attention to detail, including the ability to spot and correct errors in schedules, documents, and communications.
- Ability to make timely decisions and respond with appropriate urgency to time-sensitive situations.
Nice To Haves
- Experience managing calendars using Microsoft Outlook.
- Experience managing expenses using Concur.
Responsibilities
- Provide comprehensive administrative support to multiple Accounting leaders and manage their time and priorities.
- Manage complex calendars across multiple leaders and time zones, including scheduling, rescheduling, and prioritizing meetings.
- Monitor and track leaders’ meetings, priorities, and emails, and act as a proxy when appropriate to support timely responses and follow-through.
- Coordinate domestic and international travel, including flights, accommodations, ground transportation, and visa arrangements.
- Prepare, submit, and reconcile expense reports, ensuring accuracy and compliance with company policies.
- Organize and execute team events, including town halls, offsites, and internal meetings, managing logistics, communications, and onsite support.
- Handle a high volume of tasks and projects with minimal guidance, meet deadlines, and adjust plans as priorities change.
- Exercise sound judgment, make timely decisions, and respond with appropriate urgency to situations requiring quick turnaround.
- Maintain confidentiality and discretion when handling sensitive information and demonstrate professionalism in interactions inside and outside the organization.
- Draft, review, and refine written communications, presentations, and meeting materials for accuracy and clarity.
- Identify opportunities to improve processes and workflows and contribute to initiatives that increase efficiency.
- Adapt quickly as business needs change and demonstrate ownership, bias for action, and high standards of quality and execution.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical illness, accident, and hospital coverage
- 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
- Life insurance, including voluntary life and AD&D coverage for employees and dependents
- Short- and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off or leave, including PTO, vacation, or sick leave, subject to eligibility and applicable terms
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
