Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• Bachelor's degree preferred, or equivalent experience
• Prior administrative or executive support experience in a fast-paced environment preferred
• Outstanding organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Strong problem-solving skills with the ability to anticipate needs before they arise
• Proven ability to exercise sound judgment and handle highly confidential information with discretion
• Ability to prioritize multiple tasks, adapt quickly to changing priorities, and meet tight deadlines
• A proactive, positive attitude with a willingness to take initiative and go above and beyond
• Flexibility to adjust work hours as needed to support special events and business functions
• Intermediate to advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Responsibilities

• Provide high-level administrative support to the EVP of News Programming across daily priorities, projects, and initiatives
• Manage a complex and constantly changing calendar, ensuring meetings, deadlines, and priorities stay on track
• Screen and manage incoming phone calls, visitors, and requests, exercising sound judgment and professionalism
• Research, prioritize, and follow up on time-sensitive issues and action items
• Prepare, review, and distribute confidential correspondence, business updates, meeting notes, presentations, and other materials
• Support editorial operations by helping identify and organize important news content and clipping reporter segments as needed
• Coordinate business travel, itineraries, and logistics, and process expense reports
• Complete special projects and other responsibilities as assigned

Benefits

• medical/dental/vision
• insurance
• a 401(k) plan
• paid time off