Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Demonstrated experience in project management, operations, executive support, business systems, or a closely related field.
• Significant experience managing complex projects involving multiple departments and stakeholders.
• Advanced Monday.com experience, or expert-level experience architecting comparable work management or project management platforms and ability to quickly become an expert in Monday.com.
• Demonstrated ability to design workflows, automations, dashboards, and scalable operational systems.
• Strong technology aptitude and ability to independently learn and troubleshoot digital tools.
• Exceptional organizational and project management skills.
• Excellent business writing and professional communication skills.
• Demonstrated ability to manage multiple high-priority projects and deadlines simultaneously.
• Ability to work independently with limited direction and determine appropriate next steps.
• Demonstrated experience working with senior leaders and confidential information.
• Strong interpersonal skills and ability to build productive working relationships across organizational levels.
• Ability to lift up to 15 lbs., drive or have adequate alternate transportation, sit for prolonged periods, and perform light to moderate physical activity at times.
• Successful completion of required pre-employment screenings and position-related verifications; driving-related roles are subject to an MVR review and valid Utah driver’s license requirement.

Nice To Haves

• Bachelor’s degree in business, project management, healthcare administration, public administration, information systems, or a related field.
• Formal project management training or certification.
• Monday.com certification or advanced platform experience.
• Experience in healthcare, behavioral health, nonprofit, government, or another highly regulated environment.
• Experience with workflow design, process improvement, change management, or business systems implementation.
• Experience supporting executive leadership teams or Boards of Directors.
• Familiarity with healthcare privacy, compliance, contracting, or regulatory requirements.

Responsibilities

• Provide high-level administrative and organizational support to the Chief People Officer and Senior Management Team.
• Manage executive calendars; coordinate meetings; and prepare agendas, notes, reports, presentations, and other leadership materials.
• Coordinate communications and track leadership requests, decisions, assignments, and action items to ensure timely follow-through.
• Handle confidential information, sensitive matters, contracts, legal requests, and related documentation professionally and discreetly.
• Anticipate leadership needs, prioritize competing requests, and help keep organizational priorities on track.
• Lead cross-functional projects from planning and development through implementation, monitoring, and completion.
• Develop project plans, timelines, milestones, deliverables, and accountability measures.
• Coordinate with departments and stakeholders to align priorities, manage deadlines, and advance projects.
• Monitor project progress, identify barriers and risks, and communicate updates and recommended solutions to leadership.
• Evaluate and improve workflows, procedures, and operational processes to increase efficiency, consistency, and accountability.
• Support implementation of new systems, tools, and processes and help teams navigate organizational changes.
• Maintain project documentation and clearly define and communicate responsibilities, deadlines, and next steps.
• Serve as the agency’s primary Monday.com resource for project management, workflow coordination, and operational tracking.
• Design, build, and maintain Monday.com boards, dashboards, workflows, automations, and integrations.
• Establish Monday.com standards, documentation, and best practices to support consistent use and collaboration across departments.
• Evaluate workflows and systems to identify opportunities to reduce manual work, eliminate duplicate processes, and improve communication.
• Train and guide staff and provide ongoing support for Monday.com and related project management tools.
• Develop and maintain reporting tools and dashboards that improve project visibility, track progress, and support informed decisions.
• Coordinate organizational priorities, recurring tasks, deadlines, and administrative processes for efficient day-to-day operations.
• Track outstanding assignments and follow up with responsible individuals to promote accountability and timely completion.
• Develop, document, and maintain standard operating procedures, administrative guidelines, internal resources, and process documentation.
• Facilitate communication and coordination among executive leadership, departments, and other stakeholders.
• Maintain organized records and project documentation to support consistency, accessibility, and operational continuity.
• Coordinate special projects and identify practical, solutions-oriented approaches to operational challenges.
• Adhere to Odyssey House’s mission, philosophy, scope of service, applicable conduct and contract standards, and expectations for safety, customer service, positive work environment, and quality client care.
• Understand and meet responsibilities related to the position, time management, personnel files, client records, incident reporting, mandatory training, client boundaries, and the rights of clients and staff.

Benefits

• Medical, dental, vision, flexible spending account, and long- and short-term disability coverage.
• Life insurance.
• 403(b) retirement plan with immediate participation available and 100% employer match up to 6% after one year of service.
• Paid time off accruing up to 35 days per year, with increased accrual rates after one year.
• Sick leave rollover option to convert half of unused accrued sick time into extra vacation days at year-end.
• Paid sabbatical after five years of service.
• Employee Assistance Program offering confidential 24/7 mental health, financial, and personal well-being support.
• Tuition reimbursement of up to $9,000 per year for approved programs, subject to eligibility requirements.
• Paid training and professional development opportunities, subject to manager approval and eligibility.
• On-demand access to earned wages before payday through Paylocity, subject to terms.
• Free UTA transit pass for the daily work commute.
• Monthly performance awards and team recognition.
• Casual dress code and workplace culture.