Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Bachelor's degree in Business Administration, Management, or a related field, or an equivalent combination of education and work experience.
• Previous experience in office management and executive assistant roles.
• Proven experience as an office manager and executive assistant.
• Strong analytical skills with attention to detail.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Advanced proficiency in office software and tools (e.g., Microsoft Office Suite, Google Workspace).
• Knowledge of relevant procurement regulations and compliance standards.
• Working knowledge of standard bookkeeping/accounting processes.

Responsibilities

• Manage highly sensitive information requiring tact, diplomacy, discretion, and judgment.
• Maintain a well-organized and efficient office environment.
• Oversee office supplies, equipment, and facilities management.
• Coordinate and schedule meetings, appointments, and conference room bookings.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Assist in the onboarding process for new employees.
• Collaborate with division heads to create comprehensive budgets that align with organizational goals and objectives.
• Regularly review budget performance, track expenditures, and provide timely and accurate reports to management.
• Assist in preparing financial forecasts and projections based on historical data.
• Generate and present financial reports to management, offering insights and recommendations for improving financial performance.
• Ensure budgetary compliance with relevant regulations, policies, and procedures.
• Work closely with selected vendors to secure the required paperwork for procurement.
• Provide high-level administrative support to the executive team.
• Manage executive calendars, schedules, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as a liaison between executives and internal/external stakeholders.
• Conduct research and compile data to support decision-making processes.
• Attend meetings, take minutes, and follow up on action items.
• Handle confidential and sensitive information with discretion.
• Foster a positive and collaborative office culture.
• Work closely with other departments to ensure effective communication and coordination.
• Support HR in various administrative tasks related to employee engagement and events.