Executive Assistant - Investor Relations

Thermo Fisher Scientific • Waltham, MA

1d • Onsite

About The Position

The Executive Assistant and Administrator for the Investor Relations department provides comprehensive administrative and operational support to the Vice President of Investor Relations and supports the department’s objectives. The role involves managing multiple responsibilities, anticipating needs, and handling confidential and sensitive non-public information with discretion and professionalism. It includes regular interaction with senior leaders, including the Offices of the CEO and CFO, as well as external stakeholders. The position is on-site in Waltham, Massachusetts; relocation assistance is not provided. Candidates must be legally authorized to work in the United States without sponsorship and pass a comprehensive background check, including drug screening. Infrequent domestic travel may be required, and work outside regular business hours may be needed.

Requirements

• High school diploma.
• Demonstrated success as an executive assistant or administrator, ideally supporting senior leaders in a complex, matrixed, or multinational organization.
• High integrity, professionalism, and discretion in handling confidential and sensitive information.
• Ability to independently manage, prioritize, and execute multiple concurrent tasks and deadlines in a fast-paced environment.
• Strong organizational and time-management skills, including coordinating senior executives’ schedules and priorities.
• Excellent written, verbal, and interpersonal communication skills for interacting with executive-level and external audiences.
• Ability to anticipate leadership needs by understanding business objectives and exercising sound judgment.
• Proficiency with Microsoft Office, including PowerPoint, Excel, and Word, and experience with collaboration platforms.
• Strong problem-solving skills, resourcefulness, and adaptability, with a positive and poised approach in a dynamic environment.
• Willingness and ability to learn new technologies, including emerging AI-enabled tools.
• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, including drug screening.

Nice To Haves

• Associate’s degree.
• Investor Relations experience.
• Familiarity with Investor Relations tools such as Bloomberg, FactSet, or similar.

Responsibilities

• Manage complex calendars, coordinate meetings, and track follow-up actions for the Vice President of Investor Relations and Senior Director of Investor Relations.
• Coordinate domestic and international travel arrangements and prepare expense reports.
• Prepare, edit, and format presentations, correspondence, and reports for executive leadership and external audiences.
• Plan and coordinate logistics for meetings, programs, events, and conferences involving senior leaders, shareholders, analysts, and other stakeholders.
• Provide general office administration and reception support as needed.
• Manage correspondence through the Investor Relations email inbox and telephone line, ensuring timely, accurate, and appropriate responses to investor inquiries.
• Maintain investor databases to track institutional ownership, engagement activity, and document interactions.
• Support the Investor Relations team with functional projects and the preparation of special reports and analyses.
• Track, organize, and archive sell-side analyst publications and related materials.
• Maintain and coordinate updates to the Investor Relations section of thermofisher.com, ensuring accuracy, consistency, and timely disclosure.

Benefits

• Choice of national medical and dental plans and a national vision plan, including health incentive programs.
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement.
• At least 120 hours of paid time off and 10 paid holidays annually.
• Paid parental leave, including 3 weeks for bonding and 8 weeks for caregiver leave.
• Accident and life insurance.
• Short- and long-term disability in accordance with company policy.
• Competitive 401(k) U.S. retirement savings plan.
• Employees’ Stock Purchase Plan offering eligible colleagues the opportunity to purchase company stock at a discount.
• May be eligible for a variable annual bonus based on company, team, and/or individual performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED