Executive Assistant

DD Traders • Leawood, KS

1d

About The Position

The Executive Assistant promotes and supports DEMDACO’s strategic objectives by providing administrative assistance to members of the Leadership Team. The role interacts and communicates with all levels of the organization and aims to enhance executive effectiveness by proactively giving executives more time to focus on organizational strategies and goals. The successful candidate is proactive, highly detail-oriented, and able to manage multiple priorities.

Responsibilities include coordinating meetings and travel, managing executive calendars and correspondence, communicating on behalf of executives, handling expenses and vendor contract tracking, providing basic troubleshooting and facility-related backup, and assisting other executive assistants with projects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• At least 5 years of experience providing support to executives.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to appropriately handle sensitive and confidential information.
• Excellent customer service skills and a people-oriented approach.
• Ability to multitask and work independently with minimal direction.
• Ability to work as a team member and willingness to learn new things.
• Excellent attention to detail.
• Ability to communicate and feel comfortable working with executive staff.
• Willingness to be flexible and do what is needed to get the job done; proactive approach.

Responsibilities

• Plan and schedule meetings of varying sizes and complexity; help executives prepare agendas, act as a contact for outside guests, and provide relevant meeting-preparation information.
• Provide hospitality for meetings, including ordering meals and anticipating meeting needs.
• Manage executive calendars and proactively adjust schedules to resolve conflicts based on known priorities.
• Read, research, respond to, and route email, regular mail, and phone correspondence for Leadership Team members.
• Communicate on behalf of executives via email and phone, and act as a liaison with internal departments and external partners or vendors.
• Plan and schedule travel, including hotels, airfare, ground transportation, and meetings; prepare detailed itineraries.
• Manage executive expenses as needed, including coding department expenses, preparing monthly expense reports and variance analysis reports, and assisting with annual budget planning.
• Maintain a vendor contract tracking list and proactively communicate important dates.
• Provide basic computer, cell phone, and printer troubleshooting, including resolving common issues such as replacing batteries or toner and clearing paper jams.
• Back up the Facility Manager on various tasks as needed, including accepting deliveries and granting building access to employees and guests.
• Manage external partner requests for building or conference room use and meeting needs.
• Manage subscriptions for memberships, periodicals, and industry publications.
• Manage supply requests for Amazon for Business.
• Assist other executive assistants with projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed