Executive Assistant

G&J Pepsi•Cincinnati, OH

About The Position

Provides confidential, professional administrative support to the Senior Management Team to help the company achieve its goals and objectives. The role supports the Vice-President/General Manager, Division Controller, and other senior managers with general administration, reporting, claims and insurance matters, events, customer and consumer communications, records, mailroom operations, and coupon program administration. The position requires maintaining sensitive information confidentially and working the assigned schedule, with work outside normal hours as needed to meet workload demands.

Requirements

High school diploma, GED, or equivalent degree required.
Three to five years of executive support experience required.
Proficiency with Microsoft Office Suite.
Knowledge of Microsoft Office Suite, including Access; Business Intelligence Reporting; Adobe; Photoshop; and the beverage industry.
Skill in internal and external customer service.
Ability to work quickly, efficiently, and independently; multitask; prioritize; pay attention to detail; meet deadlines under pressure; communicate effectively and develop good working relationships; read and understand sales and financial reports; adapt to change; problem-solve; operate a computer, copier, printer, fax machine, and postage machine; and read and write.

Nice To Haves

Two-year or associate degree in business management, sales, or a related field.

Responsibilities

Provide administrative support, including copying, faxing, mailing, filing, telephone and email support, calendar administration, presentation preparation, meeting attendance and minute-taking, and travel arrangements.
Create, prepare, and provide Business Intelligence Sales reports to management as needed, including daily, weekly, and monthly reports.
Oversee division vehicle, product liability, and general insurance claims; resolve claims and issues on behalf of the company; and respond to vendor and customer requests for updated Certificates of Insurance.
Coordinate events and programs according to company policy and guidelines, including holiday luncheons, VIP parties, dinners, safe driving awards, and birthday and anniversary cards.
Respond verbally and in writing to consumer questions, concerns, and donation requests; resolve issues according to policy and obtain required approval for donation responses.
Communicate with customers, management, and employees about information requests, and raise problems or issues with the supervisor and Senior Management Team.
Complete and maintain SKU deletion records, daily sales reports, vehicle accident reports, commercial property loss reports, quarterly packaging plan reports, and other required paperwork.
Maintain confidentiality of financial, pricing, customer, insurance, litigation, wage and salary, and other sensitive information.
Work the assigned schedule, maintain regular and predictable attendance, and work outside the normal schedule as needed to meet workload demands.
Maintain the mailroom and supplies for postage, copier, and fax equipment; ensure timely mail processing and maintain records of outgoing Certified Mail.
Oversee the division coupon program, including maintaining supplies and controlling distribution.
Perform other related duties as required.