Senior Executive Assistant

Airbnb•San Francisco, CA

1d•Onsite

About The Position

Airbnb is seeking a Senior Executive Assistant to provide strategic administrative partnership to the Vice President, Privacy and the Vice President, Community and Product Policy. This full-time role is based in Airbnb’s San Francisco office and supports senior leaders and their teams. The position owns team operating cadences, leads process improvement initiatives, and serves as a connector and resource across teams. The work is strategic and influential, creating structure, driving cross-functional alignment, and assisting with initiatives that impact the broader organization. The Senior Executive Assistant coordinates with other Executive Assistants across the team, function, and company, while also working independently with minimal guidance. The role requires sound discretion and judgment in complex and ambiguous situations, acting on behalf of leaders, shaping how work is organized, and leading by example. The position is based in the San Francisco office for 40 hours a week, or as required by business needs.

Requirements

At least 8 years of progressive administrative experience, including support for senior executives (VP+) in a fast-paced, global, and matrixed environment.
Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Slides) or similar productivity tools.
Experience with budget tracking, financial analysis, and expense management tools.
Ability to identify opportunities to apply AI tools to streamline workflows and improve team efficiency.
Demonstrated ability to lead projects and process improvement initiatives.
Strong organizational skills and ability to create structure in ambiguous situations and operate independently with minimal guidance.
Excellent verbal and written communication skills, with ability to influence across organizational boundaries and work collaboratively.
Proven ability to handle highly sensitive information with discretion and sound judgment.
Experience supporting senior leadership offsites and external engagements.

Responsibilities

Manage senior-level calendars with high complexity, using sound discretion and judgment.
Own the team operating cadence.
Plan and execute team events; coordinate senior leadership gatherings and external engagements; and lead team-building and recognition activities.
Serve as a subject matter expert on travel and expense tools and prepare complex itineraries.
Manage sensitive information and prepare reports on complex subject matter, which may include board materials.
Support team budget tracking and analysis, and potentially provide financial insights to leaders.
Lead process improvement initiatives within the team in coordination with functional executive assistants.
Participate in strategic organizational projects.
Help develop and execute onboarding plans within the teams.
Coordinate with Executive Assistants across the team, function, and company, and act as a connector and resource across teams.
Act on behalf of leaders and shape how work is organized.