Executive Assistant to the Director of Infrastructure, Planning & Environment

Warwickshire County Council • Warwick, RI

1d • Hybrid

About The Position

Warwickshire County Council is seeking an Executive Assistant to support the Director of Infrastructure, Planning & Environment. The role provides proactive, high-quality administrative support to the Director and wider service area, helping ensure the smooth operation of the Director’s working day and supporting business excellence across the Communities Directorate. The postholder will build effective relationships with colleagues, Councillors, senior leaders and external stakeholders, and act as the first point of contact for enquiries to the Director’s office. They will respond on the Director’s behalf as appropriate, using sound judgement, professionalism, tact and diplomacy.

The position is full-time and permanent, based at Shire Hall in Warwick, with agile/hybrid working available but a regular presence at the office required. The Council describes its Infrastructure, Planning & Environment Service as supporting the long-term future of Warwickshire and helping make the county a good place to live and work. Accurate spoken English is required to provide advice to the public.

Requirements

• Proven secretarial and/or administrative experience.
• Practical and procedural knowledge of office administration, demonstrated by an NVQ Level 3 in Administration or an equivalent qualification.
• Proficiency with IT systems, including Microsoft 365, Word, Excel and PowerPoint.
• Ability to use a keyboard with a high level of precision and speed.
• Effective written and verbal communication skills, including the ability to interact with people at all levels.
• Ability to build and maintain effective working relationships.
• Flexible and adaptable approach, with the ability to work independently and as part of a team.
• High attention to detail, proactivity and a can-do approach to problem-solving.
• Ability to work under pressure in a fast-paced and changing environment.
• Experience working with senior officers.
• Ability to speak and provide advice to the public in accurate spoken English.

Nice To Haves

• Access to personal transport.

Responsibilities

• Manage the Director’s email and diary, taking independent and proactive action.
• Coordinate meetings and events, prepare agendas, forward plan, take minutes and track actions.
• Act as gatekeeper and first point of contact for requests and enquiries to the Director’s office.
• Coordinate and direct correspondence, and respond on the Director’s behalf where appropriate.
• Produce high-quality documents, presentations, correspondence and briefing notes.
• Process financial accounting tasks, including forecasting and invoicing.
• Provide proactive support to members of the Director’s Senior Leadership Team.
• Build and maintain effective working relationships with internal colleagues, Councillors and external stakeholders.
• Speak to and provide advice to the public in accurate spoken English.

Benefits

• Generous pension scheme, with an employer contribution rate typically around 19 percent per month, and benefits for members and their dependants.
• Agile working.
• Generous annual leave entitlement, plus bank holidays and an additional day at Christmas.
• Access to the Vivup benefits and discounts platform.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed